Administrative Specialist​/Billing Specialist

Summary

Assist with all fiscal/administrative support, and office services. Duties include administrative support, scheduling, mail, bookkeeping, equipment maintenance, facilities, and/or other related functions.

• Assist with fiscal planning by reviewing, reconciling, and evaluating monthly ledgers, budgets, and financial reporting system reports for unit accounts.
• Assist with planning, developing, and coordinating policy, procedures, and operations; assist with compliance with university policies, procedures, regulations, and appropriate laws.
• Coordinate, maintain, and/or process payroll time sheets, sick and annual leave documents, travel reimbursements, purchasing documents, and/or employment documents for faculty, staff, and students.
• Assist with project planning and management, fiscal management, day-to-day office coordination, and secretarial services.
• Assist with the development and implementation of reporting procedures; oversees maintenance of department records and/or inventories.
• Oversee and provide personal computer functions such as scheduled and special reports, correspondence, and database management.
• Coordinate department programs, seminars, workshops, travel arrangements, special projects, and/or events; may coordinate program/project development and planning.
• May provide information and direction to prospective students.
• May participate and/or serve on unit's committees and task forces.
• Answers phones, responding to insurance requests documentation.
• Process medical bills/claims by sending them to insurance providers as necessary.
• Accurate logging of payments received from providers and maintain current records and balances.
• Maintain current records including billing addresses, contacting patients as needed.
• Collect payments or other fees upon admittance.
• Files monthly claims for reimbursement
• Follow up on delinquent payments/claims and resubmit billing as needed.
• Submit monthly reports on billing to the Director of Health and Counseling Services monthly.
• Performs miscellaneous job-related duties as assigned.

• High school diploma or GED.
• Five (5) years of equivalent-level clerical experience.
• Minimum of five (5) years of experience as a biller/coder
• Must be an AAPC Certified Biller/Coder

• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Knowledge of regulations, methods, and techniques in area of specialty.
• Knowledge of university accounting procedures involving procurement, travel, and/or employment.
• Knowledge of management principles and practices.
• Knowledge of finance, accounting, budgeting, and cost control procedures.
• Skill in the use of personal computers and related software applications.
• Ability to gather data, compiles information, and prepares reports.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze and solve problems.
• Ability to prepare routine administrative paperwork.
• Ability to organize develop, establish, and maintain efficient office work flow and administrative processes.
• Ability to foster a cooperative work environment.
• Ability to complete all aspects of bill/coder requirements