Personnel Assistant

Agency

Adult Correction

COO - OPS - Institutions Operations

Administrative Specialist I (S)

NC08

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community.

Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

This position is assigned to Pasquotank Correctional Institution.

This position is responsible for ensuring current personnel policies and procedures are distributed and posted at all times. Keys employee actions into BEACON and follows through to completion of each action. Position uses the BEACON system to administer all areas of time and leave management, timekeeper, work schedule rules, supervisor changes, reports, etc. Corrects time entries on an as needed basis.

Troubleshoots leave or pay problems which pertain to negative leave balances or payroll discrepancies. Oversees the accrual and usage of compensatory time to include holiday comp, gap hours, and overtime comp. Manages the adverse weather leave liabilities. Provides information to employees on policies surrounding time and leave management. Additional areas of responsibility include maintaining TAPs, entering timesheets, worker's comp, completion of OSHA Reports, leave of absence, shared leave and administering family medical leave.

Daily activities include but are not limited to handling inquiries both orally and written form. Completion of personnel forms, prepare documents and personnel packages with attention to detail and confidentiality. Assist in the hiring process which include but is not limited to preparing posting request, scheduling interviews, requesting preapprovals, preparing hiring packages and assisting with new employee orientation. Responsible for completing homeland security verification and serve as a DCI Operator.

Position is responsible for maintaining records of employee medical and personnel files. This position serves as the primary Health Benefit Representative, answers requests for employment verifications, processes separations, reinstatements and dockings. Must be able to switch tasks in mid-stream and work with many interruptions in a high-volume personnel setting with the ability to assist staff at all times. Provides information to employees on all benefits related to employment.

Position works with employees in preparation of retirement.

Documented knowledge of clerical/secretarial skills

Documented knowledge in the use of office machines

Documented knowledge in computer skills using Microsoft Word

$39,244 - $68,679

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options
• Retirement Plans
• NC Flex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.