Compliance and Office Operations Coordinator

The Compliance and Office Operations Coordinator oversees day-to-day facility and workplace operations across HC3 while providing key support for ongoing and cyclical compliance initiatives. By anchoring daily office management, physical security, and workplace hospitality alongside disciplined audit readiness and due diligence coordination, this role ensures HC3 maintains an efficient, welcoming, and compliant environment.

The responsibilities for this position include the following:

• Office Operations Coordination
  - Coordinate daily corporate office operations, including office supplies, workspace needs, visitor management, mail distribution, office communications, employee event support, building services, and general administrative support.
• Facilities and Workplace Support
  - Support corporate and remote facility needs by coordinating service requests, workspace and access needs, facility documentation, emergency preparedness activities, physical security administration, and related operational follow-up.
• Compliance Administration and Due Diligence Support
  - Coordinate compliance administration and client due diligence support by collecting, maintaining, and distributing required compliance, audit, insurance, and business continuity documentation.
• Vendor Management and Documentation Support
  - Assist with vendor compliance reviews, contract administration, insurance tracking, documentation updates, record maintenance, and ongoing monitoring activities.
• Compliance Controls and Audit Readiness
  - Manage recurring compliance and control activities, including SOC-related administrative support, end-of-month checklists, evidence maintenance, exception tracking, corrective action coordination, and related audit-readiness support.

Qualified candidates must have the following competencies and qualities:

• Organization and Operational Coordination
  - Keeps office, facility, and administrative activities organized while maintaining accurate and accessible records.
• Attention to Detail
  - Completes checklists, documentation, follow-up activities, and recurring deadlines with accuracy and care.
• Judgment and Confidentiality
  - Handles sensitive client, employee, vendor, and compliance information appropriately and professionally.
• Professional Communication
  - Communicates clearly and professionally when working with clients, vendors, employees, and internal stakeholders.
• Prioritization and Adaptability
  - Manages routine operational needs while shifting attention appropriately when time-sensitive compliance or audit priorities arise.
• Collaboration and Relationship Building
  - Builds cooperative working relationships across departments, facilities, clients, service providers, and vendors.
• Business Systems Proficiency
  - Uses Microsoft Office applications and applicable business systems effectively to coordinate work and maintain records.
• Accountability and Continuous Improvement
  - Takes ownership of assigned responsibilities and identifies opportunities to strengthen office, facility, and administrative processes.

• Associate degree or equivalent combination of education and directly relevant experience.
• Two or more years of experience in office administration, facilities coordination, workplace operations, compliance coordination, audit support, vendor management, or a related administrative function.
• Experience coordinating office or facility needs, managing confidential records, maintaining documentation workflows, and meeting recurring administrative deadlines.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and shared document repositories.

• Bachelor’s degree in Business…