Administrator, Business Administration, Business

Overview

Serves as the senior administrative and business manager for the Basic Science Department, providing comprehensive administrative support to the Department Chair and faculty across faculty affairs, finance and operations, research administration, education, personnel management, and general departmental operations. Serves as an advocate and primary administrative resource for faculty and the Department Chair and as a liaison to the GSBMS and SOM Deans' Offices and central College departments.

Provides oversight of departmental hard-dollar budgets, restricted and designated funds, grants, capital requests, personnel actions, faculty appointments and promotions, research administration, and departmental operations. Provides expertise in grants accounting and sponsored research administration and develops strong working relationships with the Office of Research Administration, Restricted Funds, Faculty Affairs, Human Resources, Academic Administration, and other institutional offices.

• Serve as a subject matter expert in processing faculty appointments, promotions, and evaluations, ensuring accuracy, completeness, timely follow-up, and alignment with institutional policies. Collaborate closely with the Office of Faculty Affairs and appropriate Deans' Offices to ensure documentation and procedures meet established standards.
• Ensure accurate, organized, and up-to-date faculty records for appointments, promotions, credentials, evaluations, and related personnel actions, supporting compliance, reporting, and departmental operations, including coordination with Human Resources as appropriate.
• Assist the Chair with faculty recruitment and onboarding, including organizing interviews and supporting the needs of incoming faculty. Work with Human Resources, Biomedical Sciences Administration, Academic Administration, and the Office of Faculty Affairs to support a smooth onboarding process. Assist faculty preparing for appointment or promotion, including coordination regarding institutional CV requirements.
• In collaboration with the Office of Faculty Affairs and the Department Chair, coordinate departmental faculty development activities and disseminate College faculty development opportunities.

• Maintain comprehensive working expertise in the Touro One Enterprise environment, including applicable Banner applications and modules, and serve as a departmental resource for system navigation, reporting, troubleshooting, and process improvement.
• Assist in the planning and preparation of operating and capital budgets and manage departmental hard-dollar, restricted, designated-purpose, grant, student award, and other applicable funds. Control, approve, monitor, reconcile, and analyze expenditures and provide regular financial information to the Department Chair and Deans' Offices to support planning and decision-making.
• Serve as a proficient user of Touro One Buy (Unimarket) and oversee departmental purchasing and payment processes, including purchase orders, retrofit/check requests, blanket orders, employee expense claims, travel reimbursements, honoraria, and other payments in accordance with institutional policies.
• Actively manage and track grant balances and project end dates, ensure expenditures are consistent with sponsor and institutional requirements, and notify the Dean's Office of upcoming grant losses or funding gaps. Manage unfunded projects and grant-loss funding in coordination with the Dean's Office; maintain grant data; monitor applicable Core Facilities revenue; and meet with faculty and Restricted Funds to address funding issues.
• Work closely with Academic Administration on finance, HR, and operational matters, including preparation…