Administrative Analyst Ii; Z

Posting number: 265014Z4

Department: City Attorney

Division: Administration

Job classification: ADMINISTRATIVE ANALYST II (Z)

Posting type: Open Competitive

Categories: Administration, Executive Management, Miscellaneous

The City Attorney’s Office seeks an Administrative Analyst II to support its Departmental Services and Administration division by reviewing legal service requests, prescreening agreements for completeness and compliance, and assisting in the preparation and coordination of documents requiring legal review. Additional responsibilities include coordinating and responding to Public Records Requests, drafting and/or preparing agenda items for City Council meetings, and assisting with special projects as assigned.

Strong verbal and written communication skills, along with solid institutional knowledge of City processes and procedures, are essential for success in this role.

Under direction, to perform or coordinate a variety of routine and complex administrative, operational, research, financial, and analytical tasks and projects; and perform related work as required.

Conducts research and analysis; prepares written reports; assists with the preparation of and may give presentations to a variety of audiences, including but not limited to the City Council; assists with the implementation, evaluation and development of proposed and existing policies, procedures, and practices, including routine personnel policy; prepares budgets or coordinates budget preparation, monitors expenditures, and may assist with development, implementation and monitoring of performance measurements;

reviews and analyzes legislation and writes legislative correspondence; responds to departmental and citizen inquiries; may assist with or develop, implement, and monitor contracts; may assist with or prepare applications for and monitor grants; may conduct community outreach or coordinate community programs; may supervise, train, or evaluate employees; may make effective recommendations regarding promotion, transfer, and disciplinary action, up to and including termination;

may serve as staff to elected officials; drives on City business.

Employment Standards:

Knowledge of principles and practices of public administration, governmental budgeting, and fiscal management; principles and practices of sound personnel management and supervision; research methods and analytic techniques; applicable federal, state, and local laws and legislation and the legislative process; principles and practices of public speaking; modern office methods and procedures; spelling, grammar, and punctuation.

Skill in operating modern computers and related software; understanding and accurately following oral and written instructions; exercising independent judgement and making decisions based on standard policy and procedures.

Ability to conduct research, analyze data, and problem solve; prepare budgets or coordinate budget preparation and analyze complex financial and budgetary statements and reports; effectively coordinate projects; prepare written reports and related documents; make effective oral presentations; communicate effectively, both orally and in writing; effectively manage and motivate employees; review and evaluate employees’ job performance and make recommendations for development; establish and maintain effective working relationships with supervisors, fellow employees, the public, and outside agencies;

work independently using appropriate initiative to prioritize and meet multiple deadlines receive confidential information and maintain confidentiality; be well organized, reliable, and detail-oriented.

Education/Training: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance as determined by the City. Example combination includes, but is not limited to graduation from an accredited college or university with a bachelor’s degree in public administration, business administration, or a work-related field, and one year of experience in administrative, budget, or personnel analysis.

NOTE:

A master’s degree from an accredited college or university in public administration or work-related field may be substituted for six months of experience.

None.