Events and Marketing Coordinator Part Time Temp​/Intern

Responsibilities

• Coordinate all event marketing
  • Oversee and execute a marketing plan for each event that includes social media, e-marketing, print and web.
  • Coordinator will work with both the Event Director and BDD to ensure marketing plan stays on track.
  • Coordinator will identify and build relationships with community partners for event exposure and marketing.
• Build out online event registration pages
  • Create & update event registration pages using the company system.
  • Coordinator will work directly with the Event Director on this.
  • Ensure that all new sponsor ships and event speakers are updated in real time.
• Oversee program logistics:
  Sponsors, speakers, and honorees
  • Assist Events Director in regular communication with honorees
  • Assist in coordinating speaker logistics -- when needed
  • Complete event sponsorship schedule for all sponsors
  • Coordinate registering honorees, speakers, and sponsors for programs in a timely and accurate manner
  • Manage event collateral design with the Business Design Desk to ensure cohesive branding and onsite asset creation
• Event Execution
  • Brainstorm with Events Director on overall event execution for each event
  • Manage day‑of event registration
  • Assist in all aspects of event prep -- name badges, event signage, on‑site publications, event décor, sponsor material, framed material, awards, step and repeat etc.
  • Assist with event load in, set‑up, and load out
• Participate in the long‑term planning of events with Events Director
  • Assist in the strategic planning of Buffalo Business First’s Events, including new events and improving existing events
  • Assist in the overall design and theme implementation of events
• Office work
  • Maintain shared filing of all event trackers, communications, and planning documents with Events Director
  • Produce individual event recaps to clients Gold and above level
  • Produce general recap of event for other sponsor levels
• Administrative assistance
  • Assist in proofing of event materials
  • Assist the Events Director as instructed with planning and logistics as necessary
  • Update sponsor, honoree, and speaker's trackers regularly
  • Assist in collection of materials for programs

• Keep Events Director aware of workflow and status of scheduled work. Work collaboratively and cooperatively with members of all other departments.
• Share organizational tools and plans for keeping on schedule
• Like all other staff members, the Events and Marketing Coordinator is asked to participate in Business Unit-sponsored events promoting the paper.

The Events and Marketing Coordinator should participate in all training offered by ACBJ and Buffalo Business First when applicable.

The Events and Marketing Coordinator should be prepared to assist with any other task requested by the Events Director.

• Candidates must have published clippings
• Able to demonstrate a proficiency for news writing
• Express and demonstrate interest in business journalism as a potential career choice
• Proficient using MS Office products (ie; Word, Excel, Outlook, etc.)
• Proficient using communication platforms (ie; Teams, Webex, Zoom, etc.)