Program Coordinator

About Heart Rhythm Clinical Research Solutions

We bring science, data, and collaboration together in a single, full-service CRO model powered by real-world evidence (RWE).

By combining deep cardiovascular expertise, an engaged and diverse network of physicians, and close client partnerships, we transform data into evidence that fuels innovation and leads to better care.

Our growing network of experts and institutions powers every project we deliver — enabling collaboration, scalability, and measurable results.

270+ Cardiovascular Specialists

100+ Signed Data Sharing Agreements

3+ New Sites per Month

4 Countries represented

The Program Coordinator – Scientific Affairs supports the planning, coordination, and execution of HRCRS scientific initiatives, serving as a central operational and research support role within the Scientific Affairs department. This position blends project coordination, research assistance, and scientific operations, enabling the successful delivery of registry-based research, survey research projects, investigator collaborations, and sponsor-supported studies.

The Program Coordinator works closely with scientists, statisticians, project managers, and external collaborators to ensure that scientific projects remain organized, methodologically sound, and on schedule. This role is ideal for an individual with formal training or applied experience in research who is seeking to build depth in real-world evidence generation, implementation research, and healthcare technology evaluation.

Scientific Project Coordination

• Coordinate timelines, milestones, and deliverables for Scientific Affairs projects, including registry studies, survey research initiatives, and collaborative research programs
• Track project status, action items, and dependencies to ensure timely execution and follow-through
• Support meeting preparation, documentation, and follow-up for scientific working groups, investigator meetings, and research workshops

Research Support & Assistantship

• Assist with research protocol development, study documentation, and regulatory or ethics-related materials as needed
• Support data-related activities, including data cleaning support, literature reviews, qualitative transcript organization, or synthesis preparation
• Assist in the preparation of scientific outputs such as abstracts, posters, reports, and internal research summaries
• Maintain organized study files and documentation in accordance with HRCRS research standards

Cross-Functional Collaboration

• Serve as a liaison between Scientific Affairs and internal teams such as Operations and RWE.
• Coordinate with external stakeholders, including clinicians, investigators, research sites, and industry partners
• Support collaborative research activities by organizing inputs, tracking feedback, and synthesizing outputs

Documentation, Tracking & Reporting

• Maintain accurate project documentation, trackers, and reporting tools to support transparency and accountability
• Prepare internal status updates and summary materials for Scientific Affairs team

Quality, Growth & Innovation

• Contribute to continuous improvement of Scientific Affairs workflows, templates, and project management practices
• Stay current with developments in clinical research, public health research, and implementation science
• Support special projects and emerging initiatives within the Scientific Affairs department as assigned

• Bachelor’s or Master’s degree in a scientific field such as Public Health, Health Sciences, Epidemiology, Biology, Social Sciences, or a related discipline OR a combination of relevant education and substantial experience in clinical, public health, or health services research
• Prior experience or formal training in research methods (quantitative, qualitative, or mixed methods)
• Experience in a research, academic, healthcare, CRO, or public health setting preferred

• Strong organizational and project coordination skills, with the ability to manage multiple work streams simultaneously
• Working knowledge of research workflows, including protocol development, data collection, IRB-related processes, or study documentation
• Excellent written and verbal communication skills, particularly for scientific and professional audiences
• High attention to detail and commitment to accuracy in documentation and reporting
• Proficiency with collaborative tools and project tracking platforms (e.g., MS Teams, MS Excel, Hub Spot)
• Ability to work independently while contributing effectively to cross‑functional scientific teams
• Interest in real‑world evidence, implementation science, healthcare innovation, or medical technology evaluation