Office Administrative Assistant - ACSD

Multiple Positions

ALABASTER CITY SCHOOLS

JOB DESCRIPTION

JOB TITLE:

Central Office Administrative Assistant

• 1. High School Diploma or equivalent. Bachelor’s degree preferred
• 2. Demonstrated proficiency in use of computer software
• 3. Experience in filing and record-keeping
• 4. Competence in the use of business equipment
• 5. Experience with SETS preferred
• 6. Effective telephone skills
• 7. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable

REPORTS TO:

Coordinator

JOB GOALS:
To assist in the administration and efficient operation of the offices of the Alabaster City Schools Board of Education.

• 1. Expected work day:
  Eight hours.
• 2. Regular and punctual attendance required.
• 3. Operate telephone for incoming, outgoing, and interoffice call.
• 4. Meet and assist visitors in a helpful, courteous, and professional manner.
• 5. Assist with the preparation of purchase orders as assigned.
• 6. Maintain the confidentiality of any school system related information and sensitive employee information.
• 7. Perform duties in a manner that promotes good public relations.
• 8. Provide clerical support for department staff as requested.
• 9. Provide clerical assistance to Coordinators as directed by Superintendent.
• 10. Possess skills necessary to perform tasks assigned.
• 11. Use copy machine and other business equipment.
• 12. File – alphabetic, subject, numeric, and geographic as assigned.
• 13. Compile and type statistical and written reports as requested.
• 14. Compose and type letters of transmittal and routine letters of transmittal and routine letters of inquiry, requests, and information as requested.
• 15. Type from straight copy/rough draft and enter data.
• 16. Meet and assist visitors in a helpful, courteous, and professional manner.
• 17. Maintain equipment and assist with inventory as requested.
• 18. Maintain proper and professional relationship with other employees.
• 19. Follow Board policies.
• 20. Possess visual acuity.
• 21. Possess physical capability to stand, bend, and lift up to 25 pounds.
• 22. Possess physical and emotional ability and dexterity as needed to perform required work in a fast-paced, high intensive work environment.
• 23. Use computer-based software.
• 24. Assist in responding to requests from parents and Principals.
• 25. Any reasonable office related tasks assigned by supervisors.

12-months/240 days. NON-EXEMPT POSITION.

Performance will be evaluated in accordance with the support personnel evaluation system and Board policy.

Salary placement based on current salary schedule.