More jobs:
Board Liaison, Office Operations Coordinator
Job in
Alameda, Alameda County, California, 94501, USA
Listed on 2026-07-13
Listing for:
Jobtailor
Full Time
position Listed on 2026-07-13
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator, Administrative Management, Business Administration
Job Description & How to Apply Below
- Provides administrative and office operations support while serving as a trusted liaison to multiple boards and committees.
- Keeps governance and administrative operations organized, accurate, and on track.
- Supports adherence to bylaws, governance requirements, and board best practices.
- Applies working knowledge of bylaws, policies, and board cadence to support timely execution of board-related deadlines and deliverables.
- Drafts agendas in coordination with board leadership and executive partners.
- Prepares, assembles, distributes, and tracks board and committee meeting materials.
- Provides administrative support in a hybrid work environment, including regular on-site coverage in the Alameda office.
- Serves as liaison for office facilities, vendors, and service providers.
- Supports document preparation, scanning, filing, and records management.
- Identifies and implements opportunities to streamline administrative processes.
- Assists with project‑based and event‑based administrative needs as they arise.
- Administers board portal access, permissions, posting, and maintenance.
- Manages board and committee communications, including post‑meeting stakeholder communications.
- Coordinates board and committee meeting logistics, including venues and technology readiness.
- Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
- Oversees board and committee calendars, rosters, governance documentation, and official records.
- Provides administrative support for designated governance‑related budgets, expenses, reimbursements, and invoice routing.
- High School Diploma or equivalent
- Bachelors' in Business, Communications, or similar preferred
- Demonstrated experience as an Executive Assistant, Board Liaison, board support professional, or experienced administrative coordinator
- Demonstrated experience supporting boards and committees, including nonprofit California board governance experience
- Experience supporting hybrid or distributed teams preferred
- Strong written communication skills, including agendas and formal meeting minutes
- Ability to maintain confidentiality and exercises sound judgment and discretion in handling highly sensitive, confidential, and legally privileged information
- Ability to manage multiple priorities, deadlines, and competing demands in a dynamic environment
- High adaptability and comfort working with ambiguity
- Strong organizational skills and attention to detail
- High degree of digital literacy, including proficiency in the Microsoft 365 product suite and other web-based applications, experience using AI tools (e.g., Copilot, ChatGPT, or similar)
- Flexibility in schedule hours, including evenings, Saturdays/Sundays, and extended days during board cycles
- Able to travel for board and committee meetings, as needed. (Up to 25% of the time).
- administrative support
- board governance
- records management
- document preparation
- meeting logistics
- agenda drafting
- meeting minutes preparation
- budget management
- project coordination
- event coordination
- written communication
- confidentiality
- judgment
- discretion
- organizational skills
- attention to detail
- adaptability
- time management
- multi-tasking
- flexibility
- High School Diploma
- Bachelor's in Business
- Bachelor's in Communications
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