Ocean Career: Saildrone Project Coordinator

Project Coordinator

Saildrone's autonomous surface vehicles operate for unprecedented periods of time in the most unforgiving environments on the planet. From inside of hurricanes to the frigid waters of the Arctic, they endure immense stresses. To ensure the drones we subject to these conditions work as intended, we must execute assembly and service operations with a high degree of rigor. To achieve this rigor, we must plan and prepare to execute field operations with diligence.

We must develop the most detailed scope of work possible for each assembly or service event. As Saildrone's Project Coordinator it will be your responsibility to set conditions for the success of Saildrone's field teams by developing and documenting these field operation plans.

You will collaborate with production and maritime operations teams as you develop requirements to execute field assembly and service events. You will apply your unwavering attention-to-detail and knowledge of the platform to ensure our technicians have the scope of work, tools, parts, and support to be effective in the field. You will ensure our operations plans are thoroughly documented and transacted in the relevant digital systems to generate data necessary to run our business.

• Set up Saildrone's Assembly & Service team for success by creating service plans, writing work and repair orders, determining what parts are necessary to execute those plans, and engaging with Technical Operations and other teams to ensure those parts are the correct revisions.
• Coordinate with Production, Inventory and Operations teams to ensure assembly and service needs/requirements are understood and the demand is being met.
• Maintain accuracy of our ERP and Fleet Management systems.
• Assist in personnel scheduling and administration.

• Unmatched attention-to-detail to the degree that you're bothered by things like inconsistent formatting or picture frames that aren't quite centered. The more organized we are, both in the real and digital worlds, the more effective we'll be in executing field operations and generating quality data to inform business decisions.
• Calm under pressure with an instinct towards positive collaboration and teamwork, despite dynamic and ever-changing conditions.
• Professionally fulfilled by enabling the success of others.
• Insatiable desire to learn more about the parts and configuration nuances that constitute a complex technical system.

• Minimum 3 years of professional experience in planning and scheduling technical, post-manufacture work in a complex environment, such as an automotive service center or commercial/civil construction.
• Experience documenting scope of work and maintaining records and inventory in digital enterprise resource and fleet management systems.
• Demonstrated ability to develop a detailed understanding of the physical parts and configuration nuances of a complex system.
• Possess an intuitive sense of priority and act on it to ensure focus and energy are allocated to the most important things.
• Proven ability to work with cross-disciplinary teams in an effort to execute daily business needs and increase communication and efficiency between those teams.
• Must be able and willing to be up and down from desk constantly if needed and able to carry loads occasionally of up to 50lbs.
• Bachelors degree or equivalent years of role-relevant experience
• Willing and able to work onsite daily at our Alameda HQ as well as work extended hours when necessary. U.S. person status is required for this role.

• Experience as a high throughput service advisor or work coordinator in industries that required a high-degree of detail-oriented configuration (automotive, commercial/civil construction, aerospace, defense technology)
• Prior experience in a fast-paced, start-up environment. Comfortable executing ambiguous and ever-changing processes, while working to stabilize and standardize those processes.
• Strong computer systems administration skills on one or more following systems: ERP (Netsuite, SAP), Fleet Management (Fleetio, Service Now), Atlassian product suite, collaborative work systems (MS Office, Google Suite), Slack experience preferred

• Must be able to perform data entry on a computer using a keyboard and peripheral devices. Must be able to walk and stand for extended periods as well as lift weights of up to 25 lbs.

A reasonable estimate of the current range is $69,700 – $87,100 annually.

Location:

Alameda, California