Fiscal Assistant Senior

Department Contact: McKenna Garcia, , mcgarciau.edu

Internal or External Search: External - Open to all applicants

Advertising

Summary:

DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:

Position Title: Fiscal Assistant Senior

College/Division: DACC Dona Ana CC

Department: 941210-DACC ACCOUNTING SVCS

Location: Doña Ana Community College

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard

Work Schedule:

Standard (M-F, 8-5)

Job Duties and Responsibilities:

• Prepare monthly reconciliations of grant, scholarship, and gift accounts
• Obtain and submit expense supporting documentation for grant billings
• Prepare and distribute monthly grant activity reports to Principal Investigators and college administrators
• Process electronic labor distributions, labor personnel action forms, journal vouchers, and purchase requisitions on grant indices
• Monitor grant expenditures to ensure purchases and travel are completed on time and funds are spent in accordance with award budgets
• Assist the Grant Accountant with year-end processes, including closing out grants and submitting final expenditure reports
• Reconcile PCards for departments, confirming all required documentation is included
• Process travel authorizations and reimbursements
• Assist departments with fiscal compliance, communications, and PCard and Aggie Mart training
• Work within Excel, COGNOS, EPrint, and the Aggie Service Desk

Required

Education and Experience:

High School diploma + 3 years of relevant experience or an Associate’s Degree + 1 year of relevant experience.

Equivalent

Qualifications:

Preferred Qualifications:

Special Certification/Licensure:

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.