Administrative Manager Jobs

Administrative Manager

Position Summary:

DT Professional Services is seeking an Administrative Manager to join our team in White Sands, New Mexico to support manpower and personnel management activities. This role will provide administrative and workforce support related to hiring, personnel actions, staffing documentation, training requests, and workforce tracking.

Responsibilities:

• Develop, prepare, and track personnel action packages, including recruitment actions, job advertisements, promotions, reassignments, and other personnel-related requests.
• Initiate, review, monitor, and track personnel actions through applicable automated systems to ensure timely processing and completion.
• Support division managers with the preparation and documentation required to justify vacant positions and initiate hiring actions.
• Maintain an accurate and organized repository of hiring and personnel action packages to support current and future recruitment requirements.
• Assist with data entry and preparation of administrative, personnel, and hiring-related forms and documentation.
• Maintain and update automated tracking systems, databases, and spreadsheets related to staffing, personnel actions, vacancies, and workforce end strength.
• Monitor personnel actions and provide status updates to management as needed.
• Track training requests and related documentation to support employee development and workforce readiness.
• Review administrative processes and workflows to identify inefficiencies and recommend process improvements.
• Gather, organize, and maintain information related to administrative activities and work products.
• Take meeting notes and document relevant actions, decisions, and follow-up items.
• Collaborate with managers and other stakeholders to improve administrative processes, documentation, tracking, and deliverables.
• Ensure administrative activities and personnel documentation are completed in accordance with established Human Resources policies and procedures.
• Perform additional administrative and personnel management duties as assigned in support of departmental objectives.

Minimum Requirements:

• Active Secret Clearance.
• Experience providing administrative, personnel, HR, workforce management, or related operational support.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail, with the ability to manage multiple actions and deadlines.
• Strong written and verbal communication skills with the ability to collaborate effectively with managers and other stakeholders.