Executive Assistant to President

Executive Assistant To The President

The Executive Assistant to the President serves as the primary liaison, support personnel, and strategic administrative partner to the President. This role oversees the daily operations of the President's Office, ensures that the President has what they need to be successful, facilitates high-level interactions with internal and external stakeholders—including the Board of Trustees, legislators, and donors—and ensures the office's public image remains exemplary.

The EA must balance project management and complex scheduling with a high degree of discretion and technical proficiency.

Reporting Structure:
Reports directly to the President. Supervises designated Work-Study positions.

Executive Liaison & Board Relations

• Board Governance:
  Manage Governing Board relations, including meeting logistics (on/off campus), agenda development, official minutes, and ensuring compliance with federal and state laws.
• Strategic Liaison & Coordination:
  Serve as the Office of the President's primary point of contact for the Executive Team, state and local governing bodies, legislative representatives, and diverse community partners to facilitate seamless communication and drive collaborative projects.
• Public Representation:
  Identify events requiring Presidential comment; draft and edit reports, and correspondence that align with the University's voice and mission.
• Committee Representation:
  Serve as a representative of the President's Office on designated University committees, such as the Commencement Committee, to facilitate communication and ensure alignment with presidential objectives.

Office Operations & Administrative Strategy

• Presidential Logistics:
  Manage the President's complex calendar, coordinate extensive travel arrangements, and provide administrative support for committees and annual retreats.
• Financial Oversight:
  Manage the Office of the President's budgets, including monthly credit card reconciliation and travel requests. Provide annual and periodic budget updates to the president.
• Project Management:
  Assist with major office projects to support executive decision-making.
• Facilities Coordination:
  Oversee the upkeep and appearance of the President's Office, the President's vehicle, and the Marvel House.
• Event Coordination:
  Plan, organize, and manage the hosting of various meetings and events sponsored by the President's Office. This includes arranging facilities, speakers, room accommodations, and meals while ensuring a high standard of hospitality.
• Adaptable Team Support:
  Execute additional responsibilities and temporary assignments as required to align with evolving goals and ensure the continued success and operational efficiency of the President's Office.

Communications & Information Management

• Confidentiality:
  Review and handle sensitive legal and personnel materials with strict adherence to protocol and diplomacy.
• Digital Presence:
  Maintain and update web content for the President's Office and the Board of Trustees.
• Information Flow:
  Triage inquiries and briefing materials to ensure the President is prepared for all meetings and public appearances.

Minimum Qualifications

• Education:
  
  Baccalaureate degree from an accredited institution.
• Experience:
  
  3+ years of experience supporting a high-level administrative officer.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office and Google Suite; ability to manage web updates.
• Competencies:
  
  Exceptional verbal/written communication, willingness and ability to edit documents, detailed orientation, demonstrated ability to foster relations with individuals from varied backgrounds and perspectives, and the ability to manage multiple high-pressure deadlines simultaneously.
• Work Environment: ability to work flexible hours and engage in minimal travel when required
• Professionalism:
  Proven ability to exercise sound judgment, demonstrate emotional maturity, and maintain absolute confidentiality in a fast-paced environment.
• Initiative:
  Proactive professional who demonstrates the initiative to identify institutional needs and the autonomy to execute complex projects with minimal oversight

Preferred…