Administrative Assistant III

Administrative Assistant III

The position supports the School of Humanities & Social Sciences (SHSS), providing support for the faculty, students, and staff of the SHSS. The position assists faculty and students in Workday, builds schedules and coordinates room assignments for the SHSS, assists directors and chairs in financial issues, budgeting, budget tracking, purchasing, faculty searches and travel.

Specific

Job Responsibilities:

• Clerical administrative support
• Administrative support of financial accounting & budgets
• Course Scheduling for all face-to-face programs
• Support Departmental Faculty and staff searches
• Resource and Information sharing

Minimum Qualifications:

Experience Only:
Three (3) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years

Preferred

Qualification:

The preferred candidate will have experience with as many of the following as possible:

• Excellent customer service skills.
• Excellent oral and written communication skills.
• Experience answering multi-line phones and managing voice mail.
• Experience using ERP Systems.
• Proficiency with technology, including Microsoft, Excel and Google solutions.
• Ability to be flexible with schedules and work environment.
• Ability to prioritize and complete tasks.
• Excellent problem solving skills.

Required Competencies:

• Strong attention to detail
• Strong organizational skills
• Ability to work independently
• Ability to multitask and meet deadlines
• Strong interpersonal skills
• Highly efficient with MS Office suite, Google Suite, and other database applications

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_s within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, orado.gov/board-rules.