Administrative Assistant III

Administrative Assistant III

The position supports the School of Humanities & Social Sciences (SHSS), providing support for the faculty, students, and staff of the SHSS. The position assists faculty and students in Workday, builds schedules and coordinates room assignments for the SHSS, assists directors and chairs in financial issues, budgeting, budget tracking, purchasing, faculty searches, and travel.

Specific

Job Responsibilities:

• Clerical administrative support
• Administrative support of financial accounting & budgets
• Course Scheduling for all face-to-face programs
• Support Departmental Faculty and staff searches
• Resource and Information sharing

Minimum Qualifications:

Experience Only:
Three (3) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years

Preferred

Qualification:

The preferred candidate will have experience with as many of the following as possible:

• Excellent customer service skills.
• Excellent oral and written communication skills.
• Experience answering multi-line phones and managing voice mail.
• Experience using ERP Systems.
• Proficiency with technology, including Microsoft, Excel, and Google solutions.
• Ability to be flexible with schedules and work environment.
• Ability to prioritize and complete tasks.
• Excellent problem solving skills.

Required Competencies:

• Strong attention to detail
• Strong organizational skills
• Ability to work independently
• Ability to multitask and meet deadlines
• Strong interpersonal skills
• Highly efficient with MS Office suite, Google Suite, and other database applications

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed, and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_s within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, orado.gov/board-rules.

All correspondence regarding your status in the selection/examination process will be communicated through email. All state classified employees must be hired and promoted through a comparative analysis process. After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.

It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase. Any attachments such as cover letters, resumes, or other documents that support your experience may also be reviewed during this phase. This announcement may be used to fill multiple vacancies. Adams State University is committed to providing a safe and secure environment for its students, faculty, staff, and visitors, and to protecting its funds, property, and other assets.

Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed,…