Administrative Assistant II

State of Colorado

Administrative Assistant II - Extended Studies

Pay Range: $39,852.00 - $55,800.00

Salary: $3,354.00 - $4,697.00 Monthly

Location:

Alamosa, CO

Job Type: Full Time

Job Number: GYA P-10008 7.2026

Department:
Adams State University

Opening Date: 07/08/2026

Closing Date: 7/19/2026 11:59 PM Mountain

FLSA:
Determined by Position

Type of Announcement:
This position is open only to Colorado state residents.

Primary Physical Work Address: 208 Edgemont Blvd Alamosa, CO 81101

FLSA Status:
Non-Exempt; position is eligible for overtime compensation.

Department Contact Information:
Alicia Harmon  aliciaharmon

Salary

Note:

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How to Apply:

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

The Adams State University Extended Studies department is a self-funded continuing and distance education unit existing as an auxiliary to the University. The purpose of the department is to provide undergraduate and graduate credit contract courses, continuing education/non-credit courses for adult learners and to collaborate with departments on campus to meet student needs. The Extended Studies unit partners with school districts, non profit and for profit orgs and handles over 16,000 enrollments each year.

This position will support the Extended Studies program and provides crucial support by serving as a primary point of contact for instructors. The position requires a high level of computer/technology skill as well as synthesizing, problem solving, communication and interpersonal skills. Job duties include, but are not limited to the following:

• Provide appropriate customer service to all constituents
• Serve as first point of contact for professional development instructors
• Correspond with internal and external partners positively representing ASU
• Communicate effectively with students
• Perform initial reviews of PD syllabi
• Ensure that they meet ASU requirements
• Format all course syllabi to ensure consistency
• Route PD course and instructor documents for review
• Prepare course content for review and approval
• Create and maintain appropriate filing systems
• Oversee procedures for PD conferences
• Other duties may be assigned to meet the needs of the department.

Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification

Description:

G3A3XX
Administrative Assistant II

Minimum Qualifications:

• Experience Only:
  Two (2) years of relevant experience in an occupation related to the work assigned to this position
• Or
• Education and Experience:
  
  A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years

Required Skills and

Competencies:

• Strong customer service skills
• Strong attention to detail
• Strong organizational skills
• Excellent verbal and written communication skills
• Ability to work independently
• Ability to multi-task and meet deadlines
• Strong interpersonal skills
• Highly efficient with MS Office suite, Google Suite, and other database applications

A successful candidate will demonstrate responsible professional conduct at all times; will be punctual and observe scheduled work hours.

Note:

Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.

All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. Colorado Revised Statutes require that Classified state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

Any attachments such as cover letters, resumes or other documents that support your experience may also be reviewed during this phase. Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Primary Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any of step of the selection process and placement on the eligible list.

A top group, up to six…