Administrative Assistant II - Extended Studies

Job Title

Administrative Assistant II

This position will support the Extended Studies program and provides crucial support by serving as a primary point of contact for instructors. The position requires a high level of computer/technology skill as well as synthesizing, problem solving, communication and interpersonal skills. Job duties include, but are not limited to the following:

• Serve as first point of contact for professional development instructors
• Correspond with internal and external partners positively representing ASU
• Communicate effectively with students
• Perform initial reviews of PD syllabi
• Ensure that they meet ASU requirements
• Format all course syllabi to ensure consistency
• Route PD course and instructor documents for review
• Prepare course content for review and approval
• Create and maintain appropriate filing systems
• Oversee procedures for PD conferences

Other duties may be assigned to meet the needs of the department.

Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification

Description:

G3A3XX
Administrative Assistant II

Minimum Qualifications:

• Experience Only:
  Two (2) years of relevant experience in an occupation related to the work assigned to this position
• Or
• Education and Experience:
  
  A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years

Required Skills and

Competencies:

• Strong customer service skills
• Strong attention to detail
• Strong organizational skills
• Excellent verbal and written communication skills
• Ability to work independently
• Ability to multi-task and meet deadlines
• Strong interpersonal skills
• Highly efficient with MS Office suite, Google Suite, and other database applications

A successful candidate will demonstrate responsible professional conduct at all times; will be punctual and observe scheduled work hours.

Note:

Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay. Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period.

Positions working 40 hours or less per week will be pro-rated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE= 3 mos credit.)*

Appeal Rights:
As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, (Use the "Apply for this Job" box below). If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice:
Colorado State Personnel Board/State Personnel Director, Attn:
Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: . Phone: . Email address: dpa_s The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available orado.gov

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All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. Colorado Revised Statutes require that Classified state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured…