Administrative Assistant I PT

The Undergraduate Admissions Office is responsible for processing undergraduate admissions files, hosting group and individual tours and campus events, supporting incoming calls and student inquiries, receiving and welcoming members of the community at the Welcome center desk and participating in offsite college fairs, high school visits and other recruitment events.

This is a permanent, part-time .50 FTE (20hrs/wk) benefits eligible position.

This position exists to support the administrative functions of the Undergraduate Admissions Office which consists of the Director of Admissions, Associate Director of Admissions, Assistant Director of Communications, Administrative Assistant III (Admissions File Processor), 5-6 Admissions Counselors (located both onsite and offsite), an Articulation Coordinator, and a team of 6-12 Student Ambassadors.

• Support with incoming admissions applications
• File processing and creating new student files
• creating applications in Workday for Direct Admissions
• Updating Common Applications,
• Preparing and mailing admissions packets to newly admitted students

• Support the Director of Admissions, Associate Director of Admissions and the Assistant Director of Communications with data entry, data validation and data testing in the RAD (Recruiting and Admissions) area of Workday and any other future CRM software implementations.
• These data focused duties also often involve exporting data to Excel and or Google sheets for organizing and summarizing data.

• Answering phones
• Responding to emails
• Assisting with outbound dialing campaigns
• Coordinating food and room reservations for on campus events
• Assuring outside memberships and associations are paid for and contracts are up to date
• Liaising with finance on any required travel and expense invoices from team members
• Assisting with outbound mailings
• Assuring all office supplies and swag room inventory is purchased and stocked

This posting is only open to residents of the State of Colorado at the time of submitting your application.

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Administrative Assistant I

Experience Only:
One (1) year of relevant experience in an occupation related to the work assigned to this position

Or

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year

• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Experience answering multi-line phones and managing voice mail.
• Experience using databases and spreadsheets.
• Proficiency with technology, including Microsoft, Excel and Google solutions.
• Ability to prioritize and complete tasks.
• Strong attention to detail and accuracy in maintaining records
• Must be able to work in a team environment.

Note:

Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, (Use the "Apply for this Job" box below). If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice:
Colorado State Personnel Board/State Personnel Director, Attn:
Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: . Phone: . Email address: dpa_s The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available orado.gov.

All correspondence regarding your status in the selection/examination process will be communicated through email.

All state classified employees must be hired and promoted through a comparative analysis process. After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.

It is also important to thoroughly answer all supplemental questions (if…