Administrative Assistant

Pay Range: $38,328.00 - $53,652.00

Position Summary:

Salary is Prorated Base on .50 FTE State of Colorado Administrative Assistant I PT SALARY $1,597- $2235.50 Monthly @ .50 FTE LOCATION Alamosa, CO JOB TYPE Part Time 20hrs Per Week JOB NUMBER GYA P-102731 Admin I 8.2026 DEPARTMENT Adams State University OPENING DATE 08/11/2026 CLOSING DATE 8/30/2026 11:59 PM Mountain We have experienced a critical process failure in our system and have extended this Final date to receive applications to account for the system offline period.

FLSA Determined by Position TYPE OF ANNOUNCEMENT This position is open only to Colorado state residents.

208 Edgemont Blvd Alamosa, CO 81101

FLSA STATUS Non-Exempt; position is eligible for overtime compensation.

Note:

Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.

Alicia Harmon aliciaharmon

The Undergraduate Admissions Office is responsible for processing undergraduate admissions files, hosting group and individual tours and campus events, supporting incoming calls and student inquiries, receiving and welcoming members of the community at the Welcome center desk and participating in offsite college fairs, high school visits and other recruitment events. This is a permanent, part-time .50 FTE (20hrs/wk) benefits eligible position.

This position exists to support the administrative functions of the Undergraduate Admissions Office which consists of the Director of Admissions, Associate Director of Admissions, Assistant Director of Communications, Administrative Assistant III (Admissions File Processor), 5-6 Admissions Counselors (located both onsite and offsite), an Articulation Coordinator, and a team of 6-12 Student Ambassadors.

• Admissions File Processing:
  Support with incoming admissions applications File processing and creating new student files creating applications in Workday for Direct Admissions Updating Common Applications, Preparing and mailing admissions packets to newly admitted students Data entry, validating and testing (Workday, other systems) Support the Director of Admissions, Associate Director of Admissions and the Assistant Director of Communications with data entry, data validation and data testing in the RAD (Recruiting and Admissions) area of Workday and any other future CRM software implementations.
  
  These data focused duties also often involve exporting data to Excel and or Google sheets for organizing and summarizing data.
• General office clerical duties Answering phones Responding to emails Assisting with outbound dialing campaigns Coordinating food and room reservations for on campus events Assuring outside memberships and associations are paid for and contracts are up to date Liaising with finance on any required travel and expense invoices from team members Assisting with outbound mailings Assuring all office supplies and swag room inventory is purchased and stocked.

• Residency Requirement:
  This posting is only open to residents of the State of Colorado at the time of submitting your application.
• Class Code & Classification
  
  Description:
  
  G3A2TX
  Administrative Assistant I
• Minimum Qualifications:
  
  Experience Only:
  One (1) year of relevant experience in an occupation related to the work assigned to this position Or
  
  Education and Experience:
  
  A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year
• Preferred Competencies include:
  Excellent customer service skills. Excellent verbal and written communication skills. Experience answering multi-line phones and managing voice mail. Experience using databases and spreadsheets. Proficiency with technology, including Microsoft, Excel and Google solutions. Ability to prioritize and complete tasks. Strong attention to detail and accuracy in maintaining records Must be able to work in a team environment.
• Note:
  
  Although this position is non-exempt…