Project Coordinator​/Administrator - College of Engineering - Engineering Research Accelerator

Project Coordinator, Engineering Research Accelerator

The Engineering Research Accelerator (ERA) supports the College’s research initiatives and enhances our presence in national and international research forums. This role provides comprehensive coordination and management support—both administrative and operational—for research programs and initiatives facilitated by ERA.

• Assist the Principal Investigator or Project Manager/Director with timeline and resource management to ensure timely delivery of artifacts and that the project meets performance goals and milestones.
• Work on slides and deliverables with relevant technical personnel; projects may include data collection, analysis, and dissemination.
• Maintain program websites and draft effective communications with project personnel, campus community, and external stakeholders including sponsors; serve as point of contact with sponsors when required.
• Collect and track project updates from research teams and emerging initiatives.
• Facilitate project documentation in digital formats (e.g. spreadsheets, databases, project‑management software and collaboration tools) and maintain a repository of research outputs.
• Track and support research compliance requirements on supported awards, including human subjects (IRB) and animal (IACUC) protocols, clinical trials, export controls, and other related requirements.
• Support program initiatives such as creating online submission forms, coordinating web presence for specific programs, and acting as point of contact for submissions, initial reviews, and compilation for reviewers.
• Assist with development of award or project‑related policies and procedures.
• Coordinate shared resources and facilities as needed by project teams.

• Provide assistance to program activities and coordinate key meetings and events for senior project personnel.
• Arrange and attend essential project meetings, take meeting notes, distribute and archive notes, and ensure action items are communicated to responsible parties.
• Organize events and meetings with faculty, students, industry or government partners, and external collaborators.
• Manage calendars for all supported projects.
• Assist with planning and execution of symposiums, workshops, proposal meetings, and public events, including logistics such as securing space, arranging catering, facilitating travel, and setting agendas.
• Ensure seamless coordination between research initiatives and internal administrative processes.

• Facilitate agreements processing and administrative processes in collaboration with the research administration team at ERA.
• Support financial tracking for grant and project budgets with the Research Administration team/Post‑Award Financial Point of Contact.
• Help maintain personnel documentation for supported program portfolios.

• Bachelor’s degree or advanced degree in STEM required;
  Master’s/MS degree in STEM preferable.
• Three to five years of project management and relevant work experience required.
• Clinical Trials experience is a plus.
• Combination of education and experience that demonstrates comparable knowledge may be considered.

• Successful background check.

• Comprehensive medical, prescription, dental, and vision insurance.
• Retirement savings program with employer contributions.
• Tuition benefits.
• Paid time off and observed holidays.
• Life, accidental death, and disability insurance.
• Free Pittsburgh Regional Transit bus pass.
• Access to the Family Concierge Team for childcare needs.
• Fitness center access.

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

Location:

Pittsburgh, PA

Job Function:
Program, Project and Operations Management

Position Type:
Staff – Regular

Full Time/Part Time:
Full time

Pay Basis:
Hourly