Finance and Accounting Director

Basic Function: Works with the General Manager to lead the organization’s financial operations by overseeing accounting, annual budgeting process, reporting, compliance, and internal controls to ensure fiscal integrity and transparency. Provides strategic financial guidance to leadership and the Board, while managing key financial activities such as cash flow, investments, audits, and regulatory compliance to support effective decision-making and organizational goals.

Primary Responsibilities: Manages the organization’s financial matters, ensuring accurate reporting, effective controls, and proactive oversight of accounting processes and timely communication of variances. Monitors financial performance, including budgets and cash flow, while ensuring compliance with all regulatory and audit requirements. Partners with leadership to guide financial planning and continuously strengthen processes, systems, and overall financial management, including oversight of insurance coverage to ensure appropriate protection and continuity.

• Oversee all accounting functions, including accounts payable, accounts receivable, payroll, general ledger, and billing
• Prepare and review monthly, quarterly, and annual financial statements
• Present financial reports to the General Manager, Executive Committee, and Board
• Oversee budget tracking, budget-to-actual analysis and provide variance insights
• Work closely with the General Manager on financial planning, annual budgeting, and overall financial performance
• Monitor and forecast cash flow to ensure sufficient liquidity for operations
• Oversee fixed asset schedules, including capitalization, depreciation, and disposals

• Ensure compliance with GAAP and nonprofit regulations
• Oversee federal, state, and local filings, and lobbying disclosures
• Ensure proper accounting for restricted vs unrestricted funds
• Oversee year-end tax reporting, including W-2 and 1099 preparation and filing, ensuring IRS compliance
• Oversee retirement plan compliance in coordination with recordkeepers and advisors to ensure adherence to regulatory requirements and proper financial reporting

• Track and report lobbying expenditures in accordance with IRS and State requirements
• Coordinate with legal and compliance partners on reporting thresholds and disclosures

• Monitor investment accounts and overall portfolio performance
• Review and approve investment accounting activity, including realized and unrealized gains and income
• Serve as liaison to investment advisors and the finance committee
• Provide analysis and recommendations on investment performance, strategy, and financial impact

• Manage loan agreements, compliance requirements, and covenant reporting
• Review and approve all debt-related activity, including schedules, draws, accruals, and payments, ensuring accuracy and compliance with loan agreements

• Maintain and update accounting policies, procedures, and segregation of duties
• Review and approve journal entries and major transactions
• Review and approve all cash disbursements and ACH batches prior to release
• Ensure payments are appropriate, properly supported, and aligned with policies and budget
• Ensure proper revenue recognition and that policies are consistently applied and followed
• Oversee month-end and year-end close processes to ensure timely and accurate re porting

• Lead annual financial audit and prepare required schedules
• Serve as primary liaison with auditors and the finance committee
• Review workers’ compensation audit results and approve financial impacts
• Ensure proper accounting treatment and alignment with budget
• Oversee retirement plan audit process and ensure reporting accuracy
• Address audit findings and ensure proper treatment

• Provide financial oversight of insurance programs and review related expenses
• Incorporate insurance costs into budgeting, forecasting, and variance analysis
• Evaluate policies for risk management effectiveness
• Partner with HR during renewals to assess cost impact and coverage changes
• Oversee and manage vendor insurance certificates and W9s for all…