Authorizations & Data Coordinator - Rehab Bayfront Hospital - St Petersburg
Location: Petersburg
Position Summary
Title: Rehabilitation Data Coordinator / Insurance Authorization Specialist
Department: Rehab Administration
Site: Orlando Health Bayfront Hospital
Location: St Petersburg, FL
Shift/
Schedule:
First Shift / Days - Full‑Time
This position is focused on supporting the admissions team by receiving and processing referrals. Will serve as a dedicated Insurance Authorization Specialist responsible for all rehabilitation payer authorizations and appeals. Will also assist in patient admission, improving patient throughput, increasing rehabilitation admissions, reducing avoidable acute care days, and supporting continued program growth.
About the OrganizationOrlando Health Bayfront Hospital is a comprehensive tertiary care facility that has been serving St. Petersburg and the surrounding communities for more than 100 years. It is a 480‑bed teaching medical center with nationally recognized care across emergency medicine, cardiology, neurosurgery, orthopedics, women’s services, and advanced surgical specialties. The hospital’s Level II Trauma Center is the only adult trauma center in Pinellas County and, in partnership with Johns Hopkins All Children’s Hospital, is one of Florida’s 13 state‑certified Level III Regional Perinatal Intensive Care Centers.
A commitment to quality has earned the hospital recognition with a USA Today Top Workplaces award for 2025 and an “A” Hospital Safety Grade for Spring 2025 from The Leapfrog Group. Orlando Health Bayfront Hospital is part of the Orlando Health system of care, which includes award‑winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida’s east to west coasts.
As part of the Orlando Health system, Bayfront combines the resources of a leading regional healthcare network with the personalized, community‑focused care that has defined the hospital for generations.
Education & Career Growth Assistance
Comprehensive Health & Wellness coverage and resources
Financial & Retirement Planning with Company Match
Excellent Company Culture and Work‑Life Balance
Family & Pet Support
…and more!
Orlando Health is committed to providing you with benefits that go beyond the expected, with career‑growing FREE education programs and well‑being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible, so that you can be present for your passions.
Responsibilities Essential Functions- Completes entry of referrals and/or authorizations into EHR.
- Verifies Insurance information through Availity, One Source, Passport, United online portal and VA.
- Completes registration in hospital EMR and ensures and financial information and insurance is current and active.
- Communicates with physician advisors and coordinate peer‑to‑peer discussions for authorizations that have been denied.
- Transcribes faxed referral requests via On-Base fax system into EHR.
- Assigns ICD‑10 diagnosis code to authorization requests.
- Submits for insurance authorization, tracks authorization requests and communicates effectively with all internal and external customers – PCP, patient, clinical departments, etc. – to obtain the required authorization needed for hospitalization.
- Coordinates with Clinical Liaisons to ensure all necessary insurance information is collected prior to admission.
- Maintains current knowledge of referral and authorization requirements based on payer specific guidelines.
- Maintains working knowledge of ICD‑10 codes.
- Demonstrates a basic knowledge of third‑party reimbursement requirements and regulations.
- Maintains ability to review medical records and identify information important to admission.
- Maintains positive relationships with Insurance point of contact.
- Exhibits competency in the use of registration systems, electronic verification tools and Web-based resources.
- Understands the importance Orlando Health places on providing exemplary customer service.
- Performs job in a manner that helps meet customer service goals.
- Demonstrates a positive and professional approach and always communicates…
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