Project Coordinator

Location: North Pole

Position Overview

Project Coordinators play a vital role in ensuring a smooth client experience while keeping our teams and projects organized from start to finish. Coordinators work closely with clients during the planning and design phases, assist with selections and material orders, and support the active account team once projects are underway.

This position is office-based with client-facing responsibilities. It's a great fit for someone who loves organization, communication, and design details, while also being interested in growing their career in project management. Our goal is to mentor and train Project Coordinators to advance into a Project Manager role as they gain experience and industry knowledge.

Key Responsibilities

Client Experience & Communication

• Serve as the first point of contact for clients - bubbly, friendly personalities are a must!
• Greet clients, maintain a professional office appearance, and provide general hospitality (coffee, water, etc.).
• Schedule and lead design meetings (in-office and at local vendors such as Spenard Builders Supply, Lowe's, tile shops, etc.).
• Use organized checklists for material selections (e.g., flooring, tile, cabinets, fixtures, paint colors).
• Maintain consistent communication with clients, vendors, and trade partners.
• Recap and document all correspondence in project management software.

Project Support & Organization

• Complete material selections and place material orders ahead of project starts.
• Track order statuses, project updates, and hours in project management software.
• Assist in maintaining accurate accounts and job logs.
• Support field teams by coordinating schedules, providing project details, and organizing resources.
• Order and manage supplies and materials for construction projects.
• Participate in site meetings with clients as needed.
• Host Pre and Post construct meetings

Office & Team Support

• Answer phones and set up new client accounts.
• Handle miscellaneous office duties and assigned administrative tasks.
• Maintain professionalism and positive client interactions at all times.

Qualifications

• Minimum of 2 years customer service experience (construction experience a plus but not required).
• Strong organizational skills and ability to multi-task in a fast-paced, growing environment.
• Team-oriented mentality with a strong work ethic.
• Proficiency with Microsoft Office and ability to learn project management software.
• Valid driver's license and ability to pass a drug test.
• Comfortable working independently without direct supervision.
• Detail-oriented with excellent communication skills.

Employment Requirements

At Alyeska Builders, we take safety, responsibility, and professional growth seriously. As a growing company, we want to ensure that our team also remains growth minded. We provide opportunities for continuing education and other great benefits to support your growth(details will be provided). The following requirements apply to all employees and are conditions of employment.

OSHA-10 Certification

All field and other applicable employees including but not limited to field, foreman and superintendents are required to hold a valid OSHA 10-Hour Construction Safety Certification prior to beginning employment. If you do not currently possess this certification, Alyeska Builders will provide access to an approved OSHA-10 training course at no cost to you. The training must be completed on your own time and submitted to the company prior to your hire date.

Failure to provide proof of a completed OSHA
10 training and certification may result in termination of employment and/or disqualification of hire.

Driving Record & Compliance

Positions that require operation of a company vehicle or driving on behalf of Alyeska Builders are subject to motor vehicle record (MVR) reviews upon hire and on an annual basis thereafter. Continued employment in a driving capacity is contingent upon maintaining a valid driver's license and an acceptable driving record.
Employees are required by company policy and applicable law to report any motor vehicle violation, including but not limited to a DUI, license suspension, or any other traffic-related offense, to Alyeska Builders within 48 hours of…