Tribal Administrator

Description

The Tribal Administrator is responsible for the overall tribal management functions which encompass administration, financial management, supervision of tribal employees, policies and procedures and grant and program management. Dual supervision of the Tribal Administrator is from the Tribal Council and AVCP Tribal Services*.

* The Tribal Council shall designate a current, active Council member to oversee the work of the Tribal Administrator on a day-to-day basis. Employee oversight includes but is not limited to the establishment of working hours and work station, approving time sheets, approving leave, specifying job tasks within the more general job duties and conducting performance evaluations.

• Evaluates and addresses the technical assistance and training needs of the Tribe.
• Develops and reviews policies and procedures to ensure accountability.
• Maintains uniformity in the Tribes policies and procedures.
• Reviews and approves the expenditures of the Tribe to ensure compliance.
• Coordinates training for the Tribal Council and Staff.
• Maintains contact with funding agencies and auditors for awarded grants and contracts.
• Communicates and provides financial reports and feedback to the Tribal Council.
• Manages Tribal correspondence and communications.
• Ensures Payroll taxes are filed and paid timely.
• Representation of Tribe with outside entities.
• Maintains files, such as project documents, correspondence, accounting and employee records.
• Assures that reporting requirements of contracts and grants are fulfilled.
• Assists in the preparation and completion of revision of budgets.
• Completes and provides monthly and annual expenditure reports for the Tribe.
• Pursues and manages grant funding and contracts for the Tribe.
• Provides recommendations to the Tribal Council on the terms and conditions of award agreements received from private, state or federal agencies.
• Reviews and monitors the financial reporting as required.
• Provides the leadership and technical oversight to the Tribe.
• Works with the Tribal Council to address any financial, grant and/or contract issues and provides any confidential and/or sensitive projects as requested.
• Supervises the Tribal staff, which includes employee supervision, timekeeping and documentation.
• Develops and manages the internal controls and systems for the Tribe.
• Maintains strict confidentiality.

The position requires the ability to carry out the noted essential job duties as outlined above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of Tribal Administrator.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Must be willing to work flexible hours as needed. Trustworthiness is required.

Bachelor’s degree from an accredited university in Public Administration, Accounting, Business or a related field is preferred. High school diploma or GED is required.

Proficient to develop and maintain an operating and reporting requirements for all budgeting, reporting and grants as required by federal, state and private entities. Must have a working knowledge of business and financial concepts and perform financial analysis as needed or directed.

Analytical skills; development and completion of all budgetary control, monitoring, reporting and auditing within the awarded grants and budget.

Direct experience in management of a department or unit of staff; experience in hiring, counseling and evaluating employees. Two (2) years of management experience is preferred.

Proven record of development, completion and monitoring of complex policy, program project, administrative and budget plans; independent and programmatic development of program goals; meets project deadlines according to the required timetables.

Knowledge of federal, state and private grants to…