Financial Specialist

JOB SUMMARY:

This is a full-time position working under the direction of the Chief Financial Officer and Accounting Manager. Staff Accountants will perform accounting and activities for the agency according to accounting rules, regulations, policies, and procedures. Responsibilities include, but are not limited to, all accounts payable, accounts receivable, and budgeting matters relating to the accounting department. Always maintain confidentiality.

Non-Exempt PositionDUTIES AND RESPONSIBILITIES Receives and reviews invoices for accuracy, codes according to expense and program and forwards for approval. Ensures income and expenses are posted and processed within the accounting system accurately and/or accrued according to policy.

Accurately accounts for all billing and payable issues for participant individuals.

Collects and manages credit card receipts and posts expenses appropriately.

Reconcile assigned bank accounts by the 5th of every month.

Maintain Vehicle files – to include titles, registrations, etc.

Maintain timely and organized filing systems and maintain records according to record retention policy.

Assist Accounting Manager with processing annual 1099s and ensures W9s are collected on all vendors.

Posts monthly reoccurring GJ entries for Admin Fees, Occupancy Fees & HUD Fees.

Work to ensure HUD expenses are processed correctly and timely.

Collaborates with Benefits Administration and the Accounting Manager when processing monthly insurance premiums.

Maintains Fixed Asset schedule including creating Depreciation journal entries.

Maintains Debt schedules including creating Amortization journal entries.

Reconcile Investment accounts monthly.

Assess Individuals needs and eligibility for different programs that will offer the individuals the needed services and resources, i.e., Medicaid, Food Stamps, Social Security etc.

Connects the Individuals with internal and external programs and available community resources. Follows up with appropriate agencies and resources to document the referral’s use and success.

Maintains documents on secured shared drive.

Follows Financial Policies and Procedures.

Other duties as assigned.

OTHER KNOWLEDGE AND ABILITIES:

He/She must have a caring and patient attitude. He/she must have a working knowledge of the Arc of Southwest Georgia’s mission and vision as well as the agency’s programs and services.

TYPICAL

WORKING CONDITIONS:

A business office environment is provided to enable efficiency and productivity. Must be willing to travel outside the office environment when needed or assigned.

JOB RELATIONSHIPS:

He/She will be supervised by the Accounting Manager and Chief Financial Officer.

The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

QUALIFICATIONS:

Education/

Experience:

An associate degree in accounting is preferred. BA and specialized experience in a non-profit organization preferred. Experience will be considered in lieu of a degree. A combination of education and years of experience will be considered.

Must be able to work in Quick Books, operate calculators, personal computers, electronic financial data systems, and all other business-related machines. Must have experience in office administrative duties. Must be extremely organized and a team player. Must be a self-starter with the ability to solve problems and provide creative suggestions and solutions. Must have highly professional and excellent customer service and communication skills, both verbal and written.

Must be able to meet deadlines and prioritize duties.
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