Executive Administrative Assistant to Vice President Finance and Administration​/Chief B

Job Title

Executive Administrative Assistant to the Vice President for Finance and Administration/Chief Business Officer

Albany State Rec. Location

Regular

Full-Time

290709

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to: medical and major medical insurance, group life insurance, participation in the Teachers’ Retirement System of Georgia, the Optional Retirement Plan (for faculty and exempt employees only), Social Security, and the Tuition Assistance Program (after six months of employment).

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Albany State University (ASU), located in Albany, GA, is seeking a highly organized and professional Executive Administrative Assistant to support the Vice President for Finance and Administration (VPFA), who also serves as the Chief Business Officer. This individual will provide comprehensive administrative support, ensuring that fiscal operations, board-level communications, and executive initiatives run smoothly.

Executive Office Management

• Manage the VPFA’s calendar with precision—prioritize meetings, coordinate across departments, and protect key working sessions.
• Draft, edit, and finalize official communications, correspondence, and presentations.
• Coordinate executive travel and logistics.
• Act as the liaison between the VPFA’s office and campus leadership, system offices, vendors, and external stakeholders.

Meeting & Event Coordination

• Organize finance-related meetings, USG sessions, and committee events.
• Prepare agendas, materials, and presentations; record and distribute minutes.
• Handle all event logistics including space reservations, AV, and catering.

Fiscal & Budget Support

• Assist in budget monitoring, data compilation, and preparation of financial reports.
• Support the VPFA in fiscal affairs planning, ensuring timely submission of required documentation.

Records & Confidentiality

• Maintain organized, accurate, and secure physical and digital records.
• Ensure compliance with confidentiality and institutional policies in all matters.

Research & Reporting

• Collect, analyze, and summarize information for decision-making and reporting.
• Assist in preparing materials for executive leadership and the University System of Georgia (USG).

Team & Process Support

• Collaborate with administrative staff across other divisions for operational alignment.
• Supervise student workers or temporary staff assigned to the VPFA’s office.

Minimum of 5 years of executive-level administrative experience, preferably in higher education or fiscal affairs.

Exceptional organizational, communication, and interpersonal skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn university systems quickly.

Demonstrated ability to handle sensitive information with discretion.

Bachelor’s degree or advanced secretarial/business certification.

Prior experience supporting finance, administration, or executive leadership in a university setting.

Compensation is competitive and will be based on the candidate’s education, experience, and qualifications.

Cover letter

Resume

List of three professional references with contact information

Sponsorship is not available for this position.

For more information or questions about a job posting, please contact the Office of Human Resources at  or by email  technical support, please call OneUSG Connect Support at  or by email .

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an…