Executive Assistant - Command Center

Job Overview

Job Number: 33181

Location:

Phoebe Putney Memorial Hospital, 417 W 3rd Ave, Albany, Georgia 31701
Department: PPMH COMMAND CENTER ADMIN

Shift: Days
Job Type: Full Time
Posted Date:

• Administrative Support – Provide day‑to‑day administrative duties to support the executive’s office including calendar management, travel arrangements, and meeting coordination.
• Document Management – Compose, create, and format a wide variety of documents such as presentations, reports, and correspondence for both internal and external use.
• Confidential Communications – Handle highly confidential communications, mail, and documents, ensuring prompt and appropriate responses.
• Information Gathering – Gather and compile information from various sources, draft reports and correspondence to facilitate ongoing communication and efficient operations.
• Records and File Management – Maintain records in compliance with organizational and legal requirements; manage confidential files for easy retrieval and tracking.
• Committee & Project Support – Assist with executive responsibilities on committees and special projects.
• Visitor & Caller Interface – Greets visitors and telephone callers and interfaces on behalf of the executive when appropriate.
• Additional Duties – Adhere to attendance and punctuality guidelines; perform duties aligned with core values and departmental policies; maintain current knowledge through self‑education and mandatory trainings; demonstrate competency across all required areas; wear protective clothing and equipment as needed.

• Essential Education – Vocational/Technical degree in advanced secretarial coursework or equivalent (Required) or a 2‑year/Associate degree in a business‑related field (Preferred).
• Experience – 6‑7 years progressively responsible administrative experience (Required). 2‑3 years of experience reporting directly to a senior executive (Required). 1‑2 years of experience in a hospital or managed care setting (Preferred).