Op Surgery Office Coordinator

Qualifications

• High School Degree or GED (Required)

• 1 or more years secretarial/administrative experience (Required)

• Supply administrative support to the department, often including several management personnel.
• Prepare standard letters and reports and create various documents, including presentations, reports and forms, gathering and summarizing data, using appropriate formats and software. Handles communications/documents of both a general and confidential nature.
• Perform administrative duties that support the effective operation of the office, such as maintaining appropriate inventory of the office supplies, processing information and forms, coordinating schedules, etc.
• Organize and maintain office filing systems and reports in accordance with organizational procedures, following up on pending matters.
• Process incoming and outgoing mail, directing and routing as appropriate, answer phone, take and relay accurate messages, screen calls as appropriate, and greet and assist employees and other visitors.
• Schedule meetings and appointments, maintain calendars within departments, and coordinate arrangements for meetings and conferences.
• Respond to telephone or visitor inquiries based on knowledge of department of hospital procedures and policies. Refer other inquiries to the appropriate personnel.
• Greet and assist employee/staff, other visitors and telephone callers. If appropriate, assist in problem resolution or refer others within department or organization.