Administrative Assistant

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Job Summary

The Marketing and Communications Administrative Assistant I provides comprehensive administrative and operational support to the Office of Marketing and Communications. This position serves as a primary point of contact for faculty, staff, students, vendors, and external stakeholders, ensuring efficient office operations and exceptional customer service. Responsibilities include performing a variety of administrative duties, coordinating communications, maintaining records and files, scheduling meetings, assisting with event planning and coordination, and supporting departmental projects and initiatives.

Responsibilities

General Office Duties:
Answering phones, greeting visitors, managing mail, ordering supplies, and maintaining office equipment.

Document Preparation:
Creating, proofreading, and editing correspondence, reports, and other documents.

Record Keeping:
Maintaining files, databases, and records related to administrative, financial, or academic matters.

Calendar Management:
Scheduling appointments, meetings, and travel arrangements for staff.

Event Coordination:
Assisting with the planning and execution of events, such as conferences, workshops, or social gatherings.

Financial Tasks:
Processing invoices, expense reports, and purchase orders; assisting with budget reconciliations.

Communication and Liaison:
Internal and External Communication:
Serving as a point of contact for students, faculty, staff, and external stakeholders.

Disseminating Information:
Communicating important information and updates to relevant parties.

Perform other duties as assigned by the manger.

Required Qualifications

* Associate
¿ s degree in business administration or related field

* 6 months to 1 year of experience in an office environment.

* Or an equivalent combination of education and experience will be accepted.

* 1 year of experience with a personal computer and associated software (Outlook, Word, Excel, etc.).

* 1 year of experience in customer service.

Preferred Qualifications

* Bachelor
¿ s degree

* 2 years of experience in an office environment.

Proposed Salary

* Commensurate with education and experience

Required Documents to Attach

* Cover letter.

* Resume.

* A list of at least 3 professional references with their contact information.

Knowledge, Skills, & Abilities

* Knowledge of computer software programs such as Banner and Microsoft Office.

* Knowledge of general office practices and procedures.

* Knowledge of University policies and procedures.

* Skilled in customer service.

* Skilled in organization and time management.

* Skilled in written and oral communication.

* Ability to maintain confidentiality.

* Ability to work independently and collaboratively.

* Ability to multitask, work independently, prioritize and complete tasks in a timely manner.

Contact Information

For more information or questions about a job posting, please contact the Office of Human Resources at , or by email  technical support, please call the USG Service Desk at , or by email at support.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code…