Residence Desk Assistant

Job Title:

Housing and Residence Life Desk Assistant

Location:

Albany State Rec. Location

Term:
Temporary, Part‑Time

Job

The Housing Desk Assistant at Albany State University provides an opportunity for students to gain hands‑on experience in an office/secretarial setting. Interns will support the daily operations of the front desk of a residence hall and/or the central office, assist with event coordination/setup, and develop and enhance professional administrative and managerial skills in a dynamic collegiate environment.

• Assist the paraprofessional and professional staff in ensuring that the front desk of the residence hall is safe and secure.
• Manage desk supplies ensuring they are stocked and organized.
• Ensure desk equipment is properly aligned and set up for clerical work in the residence hall and/or Central Office.
• Support event planning and logistics for Housing Co‑Curricular programs, including hospitality/serving, set‑up/break‑down.
• Assist in managing student volunteers and coordinating on‑site operations of programs during the event.
• Greet all stakeholders with a friendly tone and willingly assist to the best of ability.
• Draft internal and external communications, including event announcements, and email correspondence pertaining to Housing and Residence Life.
• Provide timely responses to inquiries from staff, students, internal and external stakeholders.
• Assist in maintaining records or department activities/programs program outcomes.
• Prepare reports and presentations for meetings as requested by central office and/or hall staff.
• Serve as a point of contact for visitors and provide accurate information about events and department activities (e.g., portal opening, housing assignments).
• Greet and direct visitors to appropriate staff members.
• Maintain confidentiality as necessary.

• Must be a current Albany State student enrolled in six or more undergraduate credit hours or three or more graduate credit hours.

• All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Albany State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title VIII, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev.

Proc. 75-50). Albany State University is an affirmative action/equal opportunity institution. For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500‑2026. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229‑500‑3442.