Staff Accountant - Finance & Administration

Overview

Category:
Professional
• Department:
Accounting - 03012
• Locations:
Albany, NY
• Posted:
Jan 21, 2026
• Closes:
Mar 4, 2026 - 11:59 PM EST
• Type:
Full-time • .: WF250226
• Position

About University at Albany:
Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany supports undergraduate and graduate education, research, and public service with a diverse student body. Located in Albany, New York, the state capital, the University is convenient to Boston, New York City, and the Adirondacks.

The Staff Accountant provides support to the Senior Accountant and Director in managing various accounting and auditing functions consistent with GASB accounting standards. This role helps track and reconcile dollars billed, collected, and refunded within the university. Responsibilities include monitoring funds deposited into campus funds and supporting the processing of revenue billed and collected by the Student Accounts Office.

• Journal Entries and General Ledger Activities
  • Prepare and post General Ledger and standard journal entries flowing to the ending trial balance, ensuring compliance with accounting standards.
  • Prepare and submit inter-agency and intra-agency journal transfers to the Office of the State Comptroller/University Controller, ensuring correct coding and backup.
  • Prepare and process journal vouchers, verifying eligibility and proper documentation.
  • Perform daily, bi-weekly, monthly, and quarterly account reconciliations including disbursements and receipts, accounts receivable, affiliated organization transactions and due-to/due-from, revenue summaries, outstanding checks, and IFR daily collections.
  • Prepare and process revenue distributions and transfers.
  • Monitor, adjust, and report on activity in multiple accounts including collection fund, suspense accounts, TAP and Federal Aid receipts, and holding accounts.
  • Post cash sheets, check register, manual checks, refunds, and daily receivables batch file.
• Financial Reporting
  • Assist in the preparation of quarterly SUNY reporting, including adjusting entries, breaking out receivables held at campus from collection agencies, and uploading ending trial balance to ensure statewide reporting accuracy.
  • Prepare the Bank Balance Report and reconcile to internal accounting records.
  • Assist department leadership with monthly revenue reporting, verifying documentation and preparing reconciliations.
  • Assist senior accountants with the Campus Financial Reporting Package.
  • Prepare bi-weekly revenue distribution and transfer reports, ensuring revenue is allocated to correct accounts.
  • Assist with internal and external audits by gathering documentation and verifying supporting records.
• Supervision of Office Assistant
  • Lead and manage direct reports to align with the University’s mission, providing guidance, support, and performance feedback.
  • Foster a positive, productive work environment and support performance management.
• Other reasonable duties as assigned

• Reports to:
  
  Senior Accountant
• Supervises:
  Office Assistant II

• Strong organizational skills with the ability to adapt to changing priorities and meet tight deadlines.
• Effective written and verbal communication with diverse stakeholders.
• Comprehensive understanding of general ledger accounting.

• Associate degree in accounting or related business field from an accredited institution.
• At least 1 year of relevant experience in a business office.
• Advanced Excel skills.
• Ability to develop inclusive and equitable relationships within a diverse campus community.
• Commitment to diversity, equity, access, inclusion, and belonging in the role.

• 3 to 5 years of accounting office experience, preferably with SUNY or a State/Government setting.
• Bachelor’s degree in Accounting or related field from an accredited institution.

• Typical office environment
• Standard business hours

• Professional Rank and Salary Grade:
  Senior Staff Assistant, SL3, $57,151 - $60,000.
• Visa sponsorship is not available for this position. UAlbany is not an E-Verify employer.
• The University at Albany is an EO/AA/IRCA/ADA employer.

The University at Albany is a Title IV institution. The Annual Security Report is available in PDF format via the university police site.

Application Instructions:
Applicants must submit the following documents: resume; cover letter stating all required qualifications and applicable preferred qualifications; list of 3 professional references with e-mail addresses and telephone numbers. Applications review begins February 18, 2026 and will close March 4, 2026.