Accounts Payable Clerk

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is responsible for managing all accounts payable related transactions to support the operations of all campuses. This includes processing invoices, reimbursements, refunds, credits, and related transactions through various payment methods. The role ensures that payments are made accurately and timely, complying with all applicable policies and regulations. The specialist will provide outstanding service to all stakeholders, both internal and external to the organization.

Responsibilities

+ Process payments of invoices, reimbursements, refunds, credits, and related items accurately and timely in the Enterprise Resource Planning (ERP) software, in accordance with cash allocation issued by Treasury.

+ Identify and address issues that require additional intervention.

+ Compile and distribute mailed payments promptly and accurately.

+ Ensure compliance with and enforcement of all applicable policies, procedures, and regulations, including verifying documentation and approvals for invoices and expense reimbursements.

+ Manage supplier file processes and standards to ensure correct processing and issuance of invoices and payments.

+ Maintain and update the database and related files for supplier invoices received that cannot be processed in ERP, ensuring accuracy and completeness of documentation.

+ Respond to inquiries and requests for assistance in a timely and professional manner, assisting and educating departments, colleagues, and suppliers on invoice or reimbursement processing, policies, or payment status.

+ Assist with coordination and completion of monthly and year-end activities, including 1099 filings.

+ Assist with the identification and pursuit of unclaimed funds for the organization.

+ Maintain records to support and comply with financial processes and regulations.

+ Collaborate with all other departments to support the organization's missions and ensure outstanding customer service.

Essential Skills

+ Accounts payable experience

+ Proficiency in accounting software

+ Vendor communication

+ Strong Microsoft Office skills

+ Proficiency in Microsoft Excel

+ Administrative support

+ Filing and scanning

+ Computer skills

+ Excel data entry

+ Attention to detail

+ Good typing speed

Additional

Skills & Qualifications

+ 2+ years of Accounts Payable experience

+ Associate's degree

Work Environment

The position operates within an Accounts Payable team of over 15 people. Work hours are from 8:00 am to 4:30 pm, Monday through Friday, with a 30-minute lunch break. The dress code is business casual.

Job Type & Location

This is a Contract to Hire position based out of Menands, NY.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Menands,NY.

Final date to receive applications

This position is anticipated to close on Mar 9, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.