More jobs:
Accounts Payable Email Administrator
Job in
Albany, Albany County, New York, 12260, USA
Listed on 2026-07-04
Listing for:
Aston Carter
Full Time
position Listed on 2026-07-04
Job specializations:
-
Accounting
Accounting Assistant, Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk, Accounting & Finance
Job Description & How to Apply Below
Job Description
The Accounts Payable Email Administrator manages high‑volume vendor communication, primarily through email, to provide payment updates, request information, and clarify invoice details. The role supports the accounts payable function by entering invoices into Workday, maintaining organized records, and ensuring data accuracy. This position offers strong long‑term growth potential within a large, established health system.
Responsibilities
+ Vendor communication - Provide payment status updates, request missing information, and clarify invoice or payment details via email.
+ Phone support - Respond to vendor calls as needed and relay information to accounts payable leadership.
+ Invoice entry - Enter invoices accurately into Workday, ensuring all fields and supporting documents are complete.
+ Document organization - File and maintain physical or digital paperwork after invoice entry.
+ Accuracy checks - Perform spot checks to verify data accuracy and identify discrepancies.
+ Team collaboration - Work with the AP team to ensure timely vendor payments and resolve outstanding issues.
+ Procedure compliance - Follow established guidelines for vendor communication and invoice processing.
+ Professional communication - Maintain a courteous, service‑oriented approach with vendors and internal stakeholders.
Essential Skills
+ Data entry experience****: 0-3 years, preferably in administrative or accounting support.
+ Attention to detail****:
High accuracy in data entry and recordkeeping.
+ Email communication****:
Ability to compose clear, concise, professional messages.
+ Administrative organization****:
Skilled in maintaining orderly filing systems.
+ Typing proficiency****:
Capable of handling high email and data entry volume.
+ Excel proficiency****:
Comfortable with basic data organization and tracking.
+ Workday familiarity****:
Ability to learn and use Workday for invoice entry.
+ Communication skills****:
Strong written and verbal interaction with vendors and internal teams.
+ Time management****:
Able to prioritize multiple tasks in a fast‑paced environment.
Additional
Skills & Qualifications
+ College degree required.
+ Experience in accounts payable or finance is a plus.
+ Familiarity with ERP systems such as Workday is beneficial.
+ Comfort with high email volume and vendor inquiries.
+ Ability to work collaboratively within an accounting team.
+ Interest in long‑term career growth within a large health system.
Work Environment
+ Part of an accounts payable team of 15+ professionals within a large health system.
+
Schedule:
Monday-Friday, 8:00 a.m
-4:30 p.m. with a 30‑minute lunch break.
+ Business casual dress code.
+ Office‑based role with extensive computer, email, and Workday use.
+ Strong support for professional development and long‑term career growth.
Job Type & Location
This is a Contract to Hire position based out of Albany, NY.
Pay and Benefits
The pay range for this position is $17.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Albany,NY.
Final date to receive applications
This position is anticipated to close on Jul 14, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting…
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