Executive Secretaries and Administrative Assistants

Job Title:

Administrative Assistant

Employment Type:

Contract

Work Hours:

37.5 hrs./week
Work site: 100% Onsite

Location:

800 North Pearl Street, Albany, NY 12204
Job Duration: 2 Years
Closing: 12/03/2025.

Job 1,2,3,4 Certification Unit/Reproduction Unit

• Assist in the processing of orders for birth, death, marriage and dissolutions certificates
• Pulls fiche cards, makes white copies, produces records for paid batches.
• Assist in managing Vital Chek orders and updating database with order comments
• Seals and enters safety paper for paid batches, Vital Chek orders, gratis requests, and overnight requests
• Sort and mail orders to NYC Bureau of Vital Records as needed
• Keys and verifies all amended and corrected birth and death certificates scanned for File Net
• Interfile current vital event certificates
• Other clerical duties as needed to help fulfill orders for vital records

• Types Amendment cases from books, File Net and SPDS
• Audits and mails certificates to local registrars and applicants
• Files sealed records and CCFS (Court Ordered Paternity)
• Review and fulfill correction orders to birth certificates
• Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment
• Assist in record searches for tracking and verifying vital event records for internal/external stakeholders

• Marriage coding and keying
• Pregnancy loss keying
• Dissolution certificate coding
• Birth certificate keying (SPDSS)
• Opens and sorts all incoming mail for the Coding and Registration units
• Other clerical duties as needed to help assist in unit activities.

• Ideal candidates for the positions is someone with attention to detail and can managed working in multiple data systems tofulfill, data enter and track vital record orders. Previous work with vital records is a plus.

• Hours:
  
  8:30 am 4:45 pm, Monday Friday.
• Interviews:
  Virtual or In person based on availability.
• Parking:
  Free Parking Provided.
• Public Transportation: CDTA bus, taxi, or Uber are in close proximity.
• Training:
  On-the-job training will be provided.

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.