Office Manager

Overview

We are seeking an Office Manager who will support our client with the day-to-day administrative duties required to keep operations running smoothly. The ideal candidate for this role will have experience supporting both high-level executives and providing facility-wide support in a project management office.

• This is an exempt position. Salary commensurate with experience ($55,000 - $78,000)

• Provide administrative support for up to 150 staff that may occupy the project office
• Manage reception for visitors and guests
• Monitor and manage office supplies inventory, replenishing and restocking office and kitchen supplies as necessary
• Maintain all refreshment equipment to serviceable and clean conditions, notifying vendors when service is needed or when supplies are needed
• Maintain and keep all legal postings up to date
• Implement and maintain adherence to health and safety code policies and procedures, as defined by Deloitte, client, and building management
• Enforce standard office security procedures and security badging access, including performing related duties as assigned
• Address and triage building maintenance and/or technology-related requests
• Coordinate with the PMO to disseminate project-wide announcements to the project team related to project facility, health, and safety
• Manage incoming and outgoing mail and packages
• Manage the office calendar and, if needed, coordinate meetings for project leadership (3-5 Partners and Managing Directors) and conferences, and may attend department meetings
• Order and facilitate catered meals for office staff, as requested by project leadership
• Process expenditures per firm policies when requested by project leadership
• Coordinate and organize logistics for office functions, including meetings, conferences, entertainment, receptions, and dinner arrangements with minimal direction from project leaders
• Develop and maintain an efficient filing system for managing customer needs and requirements, including classified and confidential files
• Build relationships and leverage network across the Deloitte firms to execute on behalf of executive clients

• 5+ years of experience as an administrative assistant supporting high level executives or c-suite executives
• 2+ years of experience with MS Outlook, Word, Excel, Power Point
• 2+ years of experience with enterprise office systems, videoconferencing platforms (e.g., Zoom, Microsoft Teams) and technology for troubleshooting, and facility management tools
• Ability to coordinate complex meeting logistics across time zones, book facilities, anticipate conflicts, and resolve them proactively
• Familiarity with expense reporting tools (e.g., Ariba) and procurement/order management systems commonly used in large firms
• Experience liaising with external suppliers, cleaning, catering, or maintenance vendors, and building management
• Adept at diffusing tension, mediating minor disputes, and communicating effectively with diverse stakeholders
• Excellent interpersonal and communication skills with the ability to provide exceptional customer services to both Deloitte staff and clients
• Ability to anticipate problems and take initiative
• Ability to prioritize and multi-task; excellent time management
• Ability to work well in a team environment
• Proactively identifies and addresses office needs before they escalate into issues
• Understand technical instructions or new software features and quickly masters them to support evolving office demands
• Comfortable adapting to new procedures, sudden schedule changes, or rapidly evolving project requirements
• Sensitive to the needs of a diverse, cross-functional team and able to communicate respectfully across all demographics

• Associates degree or higher in related field

Cloud and Things complies with all applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other category protected by applicable federal, state, or local laws.