Administrative Assistant , Administrative Assistant Trainee ; NY HELPS), Box OEP

Minimum Qualifications

NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non‑competitive appointment, which means no examination is the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non‑competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

• Administrative Assistant Trainee 1: six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
• Administrative Assistant Trainee 2: one year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
• Administrative Assistant 1: two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
  * Substitution:
  Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Promotion:
Current NYSED State employees must have ONE year of permanent competitive or 55‑b/55‑c service as an Office Assistant 2 (keyboarding).

• Reassignment:
  Candidates must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG‑11, or Secretary 1.
• Eligible List Appointment:
  Candidates must be reachable on the Civil Service eligible list for this title. If you are on the list, you may receive a canvass letter. You must complete and return it as instructed on the letter.
• Section 70.1 Transfer to Administrative Assistant 1:
  Candidates must have one year of permanent competitive or 55b/c service in a title SG‑09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework.
• Section 70.1 Transfer to Administrative Assistant Trainee 1:
  Candidates must have one year of permanent competitive or 55b/c service in a title SG‑06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.
• Section 70.1 Transfer to Administrative Assistant Trainee 2:
  Candidates must have one year of permanent competitive or 55b/c service in a title SG‑08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website: (Use the "Apply for this Job" box below)..

This will be a contingent permanent competitive appointment, a contingent permanent non‑competitive appointment, or a temporary provisional appointment. At this time, agencies may recruit and hire employees by making temporary appointments. Provisional candidates must take the examination for Administrative Assistant Trainee 1 when it is next offered and must be reachable on the resulting eligible list to maintain employment. Promotions and transfers may change appointees’ negotiating unit.

Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of work experience and/or completed coursework will be required for all candidates at the time of interview.
This position allows for the opportunity to telecommute up to 30% each bi‑weekly pay period.
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