Office Coordinator

Legal Office Operations Coordinator

Location: Albany, NY

A high-profile, multi-practice law firm is seeking a dedicated Legal Office Operations Coordinator to lead the administrative and operational functions of its Albany office. This is a specialized "Individual Contributor" role designed for a professional who thrives on autonomy and enjoys being the operational "glue" of a high-performance legal team. You will manage the office environment, vendor relationships, and local logistics in a fully onsite capacity.

This is a premier opportunity to join an elite firm that offers the resources of a major organization with the collaborative, close-knit culture of a local office.

• Office Stewardship:
  Oversee daily onsite operations to ensure a seamless, high-end professional environment for attorneys and clients.
• Vendor & Facility Liaison:
  Serve as the primary point of contact for building management and external service providers.
• Legal Support Coordination:
  Manage high-level administrative logistics, including specialized document production and local docketing workflows.
• Financial & Expense Management:
  Coordinate office billing, process local invoices, and interface with the firm’s central finance department.
• Event Planning:
  Execute local client meetings, firm events, and internal initiatives with high attention to detail.
• Systems Expert:
  Partner with technology teams to ensure all office hardware and legal software are optimized for the local team.

• Experience:
  
  5+ years of operational or administrative experience in a law firm or professional services environment.
• Autonomy:
  Proven ability to run office operations independently—this role focuses on managing processes, not people.
• Presence:
  This is a 100% onsite role requiring a consistent daily presence in the Albany office.
• Technical Savvy:
  High proficiency in Microsoft Office and experience with legal practice management or billing software.

• Salary Range:
  Up to $80,000 (Commensurate with experience).
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• Benefits:
  Full premium benefits package including health, dental, vision, and a competitive retirement plan.