Administrative Assistant

Position: Administrative Assistant (hourly)
Duties Description Within the Chief Information OUice, the incumbent will coordinate administrative activities,
provide support to Executive level staU, and will have frequent contact with representatives
at all levels, including:
The Governor's OUice;
Division of the Budget;
State Legislature; and
other State and Federal agencies. The incumbent will have daily access to highly
confidential information and files.
Illustrative Duties:

• Manage the general administrative and secretarial activities of the Executive OUice;

• Coordinate, log and track all correspondence received, including opening, reviewing,
sorting and distributing mail to Executive level staU;

• Prepare correspondence for the signature of Executive level staU; this may include
formatting and writing correspondence and coordinating information with other ITS staU;

• Receive and screen telephone inquiries from internal ITS staU, other State government
oUicials and the general public responding directly to inquiries or referring them to
appropriate staU as necessary;

• Maintain proper supplies for the Executive OUice;

• Perform other oUice support activities (e.g., scanning, photocopying) and related tasks as
assigned by Executives;

• Prepare and/or edit reports, memos, letters, press releases and other documents using
software related to word processing, spreadsheets, databases and presentations;

• Coordinate and monitor on-going projects, programs and activities of interest and
concern to Executives, and maintain contact with program management to ensure the
availability of accurate, up-to-date information;

• Coordinate meetings, travel, conferences and organization-wide activities.

Minimum Qualifications Bachelor's degree.

Preferred skills and experience:

• Four years of Executive Assistant or Administrative Support Experience

• New York State experience

• Highly organized and detail orientated;

• Excellent verbal and written skills;

• Highly professional in demeanor. Able to interface easily with people at all levels, including state executives;

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook;

• Knowledge of Microsoft Office 360 and SharePoint;

• Ability to multi-task;

Additional Comments ITS will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of ITS not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.

The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.

Some positions may require fingerprinting and background checks.

Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off

• Thirteen (13) paid holidays annually

• Up to Thirteen (13) days of paid vacation leave annually

• Up to Five (5) days of paid personal leave annually

• Up to Thirteen (13) days of paid sick leave annually for PEF

• Up to three (3) days of professional leave annually to participate in professional development

Health Care Benefits

• Eligible employees and dependents can pick from a variety of affordable health insurance programs

• Family dental and vision benefits at no additional cost

Additional Benefits

• Up to 50% telecommuting

• New York State Employees' Retirement System (ERS) Membership

• NYS Deferred Compensation

• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds

• Public Service Loan Forgiveness (PSLF)

• And many more.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone

Fax

Email Address posting responses.gov

Address

Street Office of Information Technology Services, Human Resources Management

Swan Street Building, Core 4, Floor 1

City Albany

State NY

Zip Code 12220

Notes on Applying Please submit a resume and cover letter and indicate that you are applying for and include the Vacancy  this posting in your subject line. Please specify in your cover letter how you meet the minimum qualifications.