Accountant and Office Administrator
Job in
Albany, Albany County, New York, 12237, USA
Listed on 2026-03-03
Listing for:
Pasona N A, Inc.
Full Time
position Listed on 2026-03-03
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator -
Accounting
Office Administrator/ Coordinator, Accounting & Finance
Job Description & How to Apply Below
Location: Albany, NY
Employment Type: Full-time
80-90K/year
Summary
A global R&D-oriented company is seeking an Accountant and Office Administrator to support accounting, payroll, human resources, and overall office management for a small start-up R&D facility located in Albany, New York. This position reports directly to a Senior Executive.
Responsibilities
Accounting (70%)
- Manage accounts receivable, including invoicing, payment tracking, collections, and physical bank deposits
- Manage accounts payable, including bill entry, document scanning, vendor communication, and bill payment processing
- Prepare financial statements and various managerial reports
- Monitor and analyze cash flow and report cash position to executives
- Maintain employee records and process weekly payroll through an external payroll vendor (ADP)
- Compile and analyze financial data related to R&D activities to identify eligible expenses for tax credit claims
- Coordinate with R&D departments to ensure accurate tracking and documentation of qualifying research expenditures
- Prepare reports and supporting documentation required for R&D tax credit filings
- Ensure compliance with relevant tax regulations and internal policies related to R&D activities
- Support audits and inquiries related to R&D tax credits and financial reporting
- Provide administrative support to company executives
- Perform daily office tasks such as scanning, printing, organizing, reconciling, managing work orders, and ordering supplies
- Track inventory and order maintenance parts
- Prepare purchase order documentation for procurement items
- Monitor facilities and act as liaison with the building manager
- Support staff in day-to-day operations
- Manage various reports, invoices, and files
- Communicate with customers and internal contacts
- Bachelor's degree in a business-related field, or an Associate's degree with at least 5 years of experience in a similar role
- Minimum of 3-5 years of accounting experience required; CPA preferred
- Facilities management experience is a plus
- Experience working with a Japanese company is a plus
Application Form
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