Administrative Operations Coordinator

Duties Description The State University of New York, or SUNY, is the largest comprehensive system of public higher education in the United States, with 64 colleges and universities spanning the state from Long Island to the Adirondacks to Buffalo. SUNY System Administration employees, based in Albany and New York City, provide critical support for SUNY campuses, employees, and students to advance SUNY's mission of providing high-quality, affordable higher education for all.

Across a wide range of roles, from finance and legal counsel to student support, academic affairs, IT, admissions, and more, our employees work toward advancing the four priority pillars established by SUNY Chancellor John

B. King Jr. and the SUNY Board of Trustees: student success; research and scholarship; diversity, equity, and inclusion; and economic development and upward mobility. SUNY System Administration is a mission-driven workplace with robust New York State benefits including health insurance, retirement, time off, and paid family leave.

The Office of Research, Innovation & Economic Development (ORIED) amplifies and supports the work of SUNY faculty and student researchers and scholars. ORIED contributes significantly to creating opportunities for growth, economies of scale, robust infrastructure, and building pathways of connection. We do this through our dynamic, data-driven initiatives, funding programs, proactive outreach, and advocacy. ORIED helps to grow the research enterprise and entrepreneurship ecosystem, elevating the SUNY community's impact in intellectual achievement and the public good.

The Administrative Operations Coordinator for the Office of Research, Innovation and Economic Development (ORIED) will support day-to-day operational activities by coordinating administrative processes, managing logistics, supporting key initiatives, and ensuring smooth communication between units and departments. This position interacts regularly with stakeholders across government, education, and private industry, and assists in complex initiatives in a fast-paced environment.

Duties and Responsibilities:

Administrative Support:
- Provide administrative support for the Office including scheduling, calendar management, and meeting coordination.
- Manage logistics for meetings, events, and cross-departmental initiatives.
- Maintain organized filing systems (digital and physical), ensuring confidentiality and accessibility of information.
- Assist with travel arrangements, expense reports, and reimbursements.
- Handle incoming calls, emails, and inquiries in a professional manner.
- Manage follow-up with internal and external parties as appropriate.

Operational Coordination:
- Assist the Executive Operations Manager in developing, implementing, and maintaining standard operating procedures (SOPs).
- Support the creation of project management support tools and reports for executive decision-making.
- Support procurement and logistics processes including purchase orders and tracking.
- Collaborate with cross-functional teams to help identify operational challenges for streamlining workflows.
- Document inefficiencies and assist in process improvements.
- Maintain accurate records of contracts, reports, and operational documentation.

- Other duties as assigned.

Minimum Qualifications

Minimum Qualifications:

- A Bachelor's degree is required.
- 1-3 years' experience in administrative support.
- Strong organizational, analytical, and problem-solving skills.
- Attention to detail and ability to manage multiple priorities.
- Strong communication abilities.
- Ability to sustain independent work, as well as working collaboratively in teams.
- A demonstrated commitment to a diverse, equitable, and inclusive work environment.

Preferred Qualifications:

- Experience in operations, administration, or project coordination roles.

- Experience with document management systems (e.g. SharePoint) and project management tools.

Additional Comments Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $56,000 to $64,000 annually.

State

Title:

Administrative Staff Assistant (Grade MP5) and is a Management Confidential position.

- Occasional short-term travel (mostly in-state) will be required.
- Work may require flexible hours, evenings, and weekends to support the operational needs of the office.
- This position is primarily in-person. Flexible working arrangements and hybrid schedules are available.

Excellent Benefit Package which includes NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. 13 days of paid holidays per year; 21 days of vacation and 21 days of sick time accrued each year. Please see our Management/Confidential benefits summary for additional information.

Link to benefits:…