Administrative Support Assistant

Job Title:

Administrative Support Assistant
Grade: 14
Salary: $50,629 - $57,946

The Research Foundation for Mental Hygiene is seeking a qualified candidate to fill a full-time Administrative Support Assistant Coordinator position for the New York State Office of Mental Health. This position is in the Community Budget and Financial Management Unit.

The Administrative Support Assistant will be responsible for processing accounts payables, accounts receivable, and journal transactions related to Grants Contracts with community mental health care providers. This position will provide OMH with a timely and consistent cash flow to/from providers. The successful candidate must possess strong critical thinking skills, great attention to detail, and the ability to act proactively and identify issues with any processes.

Candidates may be asked to create and/or update standard operating procedures for the unit, perform contract payment audits, and process complex payable and receivable transactions.

• Direct contract, purchase order and miscellaneous payment voucher processing
• Refund of appropriation and receipt of money processing
• Conduct contract payment audits for providers and NYS controlling agencies
• Conduct provider notifications in multiple formats
• Create/update Standard Operating Procedures for the unit
• Participate in regular staff meetings and planning sessions
• Works with other departments as needed for timely completion of annual amendment cycles.
• Generate ad hoc reports, participate in special projects, and perform other related duties as assigned.

High School diploma or equivalent.

• 1 year of experience in financial operations including processing payments, receiving monies, billing and/or a good working knowledge of Excel, etc.
• Proficient in Microsoft Suite (Excel).

Work Location:

44 Holland Ave Albany, NY 12209

To Apply:

Submit an application through our website at  Please note only applications submitted through our website will be considered.

The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities.

To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.

Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.