ASA VII- Student and Faculty Affairs

Responsibilities

• Provides significant administrative support to the Associate Dean for Student Affairs.
• Offload administrative tasks (schedule assistance, intranet maintenance, meeting minutes, etc.) from Associate Dean of Faculty Affairs.
• Provide administrative support for required courses typically handled by course coordinators.
• Coordinates scheduling of College Rooms for the entire institution and supports parties who utilize that space.
• Purchases and maintains office supplies.
• Work with IT, facilities, and others to meet the needs of the Commons workspace.
• Orders scrubs and white coats for students and maintains access to the Scrub Ex machine.
• Fields questions, concerns, and facilitates meetings for everyone in the Commons (weekly huddle).
• Monitors and maintains the commons email, the academic affairs email, and the college rooms email.
• Provides administrative support for the student health reimbursement program.
• Provides substantial support to plan and execute College events, such as White Coat Ceremony, Match, Awards Day, and Commencement.
• Performs data entry for student affairs cost centers.
• Central tracking of student attendance at mandatory educational sessions.
• Scheduling assistance.
• Faculty database maintenance and Faculty Affairs website maintenance.
• Assist with session scheduling.
• Course requirements tracking.
• Sakai maintenance.
• Maintain accurate course rosters.

Department/Unit:
Medical Education

Work Shift:

Day (United States of America)

Salary Range: $40,495.10 - $52,643.64

Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.