Administrative Assistant & Event Administrator

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Review Vacancy

Date Posted 03/24/26

Applications Due
06/29/26

Vacancy ID212315

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPNo

Agency

SUNY System Administration

Title Administrative Assistant & Event Administrator

Occupational Category Other Professional Careers

Salary GradeNS

Bargaining UnitPSNU - Professional Services Negotiating Unit (UUP)

Salary Range From $50000 to $55000 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address Albany

City Albany

StateNY

Zip Code
12246

Duties Description The State University of New York System Administration's Office of Opportunity Programs is seeking an Administrative Assistant/Event Coordinator to perform a full range of administrative and event related duties in support of the office of University Life and Opportunity Programs. This includes supporting travel, calendar and correspondence needs for an Executive, as well as supporting a number of scholarships and events within the department.

Duties and Responsibilities:

* Provide high-level administrative support for the Associate Vice Chancellor for Student Life, Opportunity Programs and Student Advocate, including meetings, events, and travel;

* Draft and edit memos and correspondence, research, and draft reports as needed; and handle inquiries, including those of a time-sensitive and confidential nature when assigned;

* Maintain contact information for campuses, internal and other stakeholders;

* Research policies and relevant campus information in coordination with SUNY staff and outside organizations to provide context and background information as necessary for meetings and presentations;

* Assist as needed in the preparation and finalization of documents (e.g. letters, memos, slides, tables, charts), both electronic and hard copy;

* Assist in administering day-to-day activities of the office along with other support staff, including answering phones, correspondence tracking, filing systems maintenance; and review, prepare, and process supply requisitions, travel vouchers, monthly financial reconciliations and invoice payments;

* Prepare meeting minutes/tracking as requested for staff in office;

* Devise a process and collect RSVPs for events, meetings and conferences;

* Support the nomination and selection process for a variety of scholarships, awards and events;

* Coordinate conference and event needs at venues for a number of meetings, retreats, and events;

* Coordinate and ensure execution of design needs for conferences and events.

* Manage event outcomes (notes, transcripts, etc.) on electronic drives to ensure folders are up-to-date and can be referenced in the future.

Minimum Qualifications

Minimum Qualifications:

* A minimum of 2 years of experience in administrative work and/or event coordination.

* Demonstrated multicultural competencies in working with diverse populations and colleagues.

* Excellent organizational skills.

* Ability to problem-solve and provide solutions to high-level staff.

* Ability to present compelling information in a professional manner.

* Exceptional interpersonal skills.

* Ability to work well with high level systems.

* Demonstrated ability to work collaboratively as part of a team.

* Capacity to work independently, with minimal supervision, as deemed appropriate.

Preferred Qualifications:

* Bachelor's Degree.

Additional Comments Additional Information:

* Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $50,000-$55,000 annually.

* The state title for this position is Staff Assistant (SL-2) and is part of the United University Professions Union.

* The incumbent may occasionally be required to work evenings or weekends and may occasionally be required to travel.

* The anticipated hire date for this position is July 1, 2026.

* Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases…