Office assistant at State Civil Service Albany, NY

Office Assistant 1 (SG-6, NYHELPS) – New York State Comptroller

Item #07271 – Occupational Category:
Clerical, Secretarial, Office Aide – Salary Grade 06 – Salary Range: $36,232 to $44,828 annually –

Employment Type:

Full-Time – Appointment Type:
Contingent Permanent – Workweek:
Monday to Friday (37.5 hours) – Telecommuting:
Allowed.

Location:

110 State Street, 12th Floor, Albany, NY 12236.

• Receive, review, and process Death Cases opened by the automated PBI Interface Process and Benefit Information Services Bureau.
• Sort and distribute incoming mail to appropriate unit for case processing.
• Maintain scanned documents, review miscellaneous document cases within People Soft, determine where documents belong, and forward to appropriate work unit.
• Process address changes.
• Process beneficiary changes.
• Maintain electronic fax and mailboxes, distributing to appropriate unit.
• Participate in various bureau or division projects as needed.

Non-Competitive

Minimum Qualifications:

There are no minimum qualifications for this position; review the desired competencies section of this posting for desired qualifications.

Competitive

Minimum Qualifications:

Candidates must be currently reachable on the appropriate eligible list for this title, be eligible under the 55 b/c program, or be eligible to transfer to this title under Section 70.1 of the Civil Service Law.

70.1 Transfer:
For a transfer to Office Assistant 1, SG-6, a candidate must have one year of permanent competitive or 55‑b/55‑c service in an approved title. Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S‑grades or one M‑grade.

55(b)/55(c) Program Appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility.

• Understanding and use of common office record keeping and filing systems and processes.
• Ability to code and decode data for machine processing and similar office processing.
• Ability to read, understand, and interpret regulations, procedural manuals, and other documents used in routine office processing.
• Proficiency in using common office equipment, including alphanumeric keyboards, photocopiers, calculators, and CRTs.
• Accuracy and punctuality in task completion within prescribed time frames.
• Effective written and oral communication skills.

The Office of the New York State Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self‑evaluation and improvement, and on acceptance and support of coworkers. The Office of the State Comptroller does not participate in E‑Verify or sponsor visa applications. OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development.

• State pension with vesting after five years of service.
• Comprehensive medical, dental, and vision insurance for employees and dependents.
• Flexible spending accounts for dependent and health care.
• Productivity Enhancement Program (PEP) – eligible employees can exchange previously accrued leave for a credit to be applied toward health insurance.
• Public Service Loan Forgiveness (PSLF).
• NYS Deferred Compensation plan.
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds.
• Holiday and paid time off.
• Shift and geographic pay differentials.
• Committed continuous learning environment through informational Brown Bag sessions, wellness programs, and mentoring.