Administrative Assistant or Administrative Assistant Trainee; NY HELPS), Capital District

Duties Description

Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.

As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:

• Answering phones, providing information to callers, taking messages, and transferring calls as needed
• Managing calendars
• Creating and managing paper and electronic filing systems
• Preparing correspondence
• Maintaining inventory of office supplies
• Arranging for office equipment maintenance and service

Candidates from outside State Service may be considered under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. Substitution:
Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Candidates from within State Service may be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

In accordance with Section 52.7 of the Civil Service Law, all employees of the Office of Mental Health are notified of the intention to conduct a non‑competitive promotion examination for the position of Administrative Assistant 1 at Capital District Psychiatric Center. Permanent appointment may be made by non‑competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non‑competitive promotion are met.

The promotion field for the Administrative Assistant 1 position consists of candidates who have one year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).

Candidates from outside State Service may be considered under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program if they have six (6) months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. Candidates within State Service may be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list, or if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law, or if they meet the non‑competitive promotion criteria detailed in Section 52.7 of the Civil Service Law.

The promotion field for the Administrative Assistant Trainee 1 position consists of candidates who have one year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics). To be advanced to the full performance level of this title, you must successfully complete a 12‑month training and development program. Upon successful completion of that training, you will automatically advance to the Administrative Assistant Trainee 2.

Candidates from outside State Service may be considered under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program if they have one year of administrative support experience. Candidates from within State Service may be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law, or if they meet the non‑competitive promotion criteria detailed in Section 52.7 of the Civil Service Law.

The promotion field for the Administrative Assistant 1…