Administrative Assistant​/Administrative Assistant Trainee​/Trainee ; NY HELPS

Position: Administrative Assistant 1/Administrative Assistant Trainee 1/Trainee 2(NY HELPS)
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Review Vacancy

Date Posted 06/26/26

Applications Due
07/06/26

Vacancy ID218701

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Transportation, Department of

Title Administrative Assistant 1/Administrative Assistant Trainee 1/Trainee 2(NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $40391 to $58447 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Dept. of Transportation - Operations

50 Wolf Rd

City Albany

StateNY

Zip Code
12232

Duties Description Duties

Description:

The duties include but are not limited to:

* Candidate must take the initiative to perform tasks independently, multi-task and address a wide range of personnel, purchasing, office service, and other situations pertinent today-to-day function of the Region One Operation Office.

* Responsible for assisting the Region One Operations Office with various administrative duties including opening the mail, ordering office supplies, monitoring shared mailbox, processing incoming emails appropriately, phone coverage the Region One Operation Office and primary backup for the Region One Regional Directors Office.

* Prepare and submit requisitions and purchase orders through the Statewide Financial System, following DOT and BSC guidelines. Review invoices for payment. Monitor expenditures and conduct any necessary follow up with vendors and the BSC. Ensure accuracy of merchandise received against bills of lading/packing slips.
• Proxy travel expense reports for Region One Operation Staff.

* Manage the files for the Region One Operation Office, including but not limited to:
Annual Evaluations, Probation Reports, Accident Reports, Special Assignment to Duty Pay, Clothing and Safety Shoe Payments, Posting results collection and processing, and Workers Compensation Cases.

* Information Technology Requester/coordinator for Region One Operations.

* Coordinate GOER required training class records with Region One Residencies and Regional Bridge Maintenance.

* Utilize and have working knowledge of Department applications including Microsoft products; SFS;
Trinfo; MMS; LATS and other programs as indicated for position.

* Provide assistance to Residency Staff as needed.

* Duties as they arise appropriate to position and daily function of Region One Operation's Office.

* Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Minimum Qualifications

Minimum Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

Promotional:

Administrative Assistant Trainee 1:
One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Only the titles listed are qualifying: https://(Use the "Apply for this Job" box below)..cfm

Administrative Assistant Trainee 2:
One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of agency-approved completion of the four core administrative support courses or their equivalency:
Microsoft Word Basics, Customer Service, the Organized Office Worker, and Successful Business Writing.

Only the titles listed are qualifying: https://.cfm

Administrative Assistant 1:
One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of agency-approved completion of the four core administrative support courses or their equivalency:
Microsoft Word Basics, Customer Service, the Organized Office Worker, and Successful…