Business Document Specialist​/Trainee; NY HELPS

Position: Business Document Specialist 1 / Trainee (NY HELPS) - Vacancy ID# 218639
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Review Vacancy

Date Posted 06/26/26

Applications Due
09/25/26

Vacancy ID218639

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency State, Department of

Title Business Document Specialist 1 / Trainee (NY HELPS) - Vacancy # 218639

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $36232 to $52413 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 99 Washington Avenue

City Albany

StateNY

Zip Code
12231

Duties Description The Business Document Specialist duties in Corporations will include but are not limited to the following:

* Review and respond to customers' emailed inquiries in a detailed, thorough professional manner.

* Searches corporate documents and processes requests submitted by the public.

* Creates work orders for the Review and Information Unit to process.

* Process credit card transactions for requests submitted to the Division of Corporations.

* Print individual operator cash report and verify such report with fees processed.

* Answer phone calls from the public using the VCC phone system and enter call information into the CRM.

* Review and distribute corporate documents and general correspondence received by the Division.

Minimum Qualifications NON-COMPETITIVE

MINIMUM QUALIFICATIONS:

NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The minimum qualifications for Non-Competitive appointment are:

Business Document Specialist Trainee:

There are no minimum education or experience requirements.

OR

Business Document Specialist Full

Title:

One year of experience reviewing and approving documents and providing information to a variety of individuals on matters related to the State's Business Corporation Law and related laws.

55 B/C APPOINTMENT:
This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.

COMPETITIVE

MINIMUM QUALIFICATIONS:

CIVIL SERVICE LIST APPOINTMENT:
Candidates must be reachable on the appropriate Civil Service eligible list.

TRANSFER

QUALIFICATIONS:

Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-04 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at (Use the "Apply for this Job" box below)..

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment.gov.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of…