Administrative Assistant

Administrative Assistant – Albany, NY / Southborough, MA

Control Point Associates is looking for an experienced Administrative Assistant to support project and office management in Albany, NY (available for either Albany or Southborough, MA).

• Assist the Project Managers and Office Managers with project coordination that entails scheduling, setting up contracts/projects on the network and maintaining files.
• Create correspondence, technical reports, and team specific documents for use with project tracking.
• Thoroughly but swiftly research property information and standards/codes required by our clients, and state and local agencies.
• Keep tabs on the projects to compile reports along the way.
• Submit plans and applications to state and local agencies.
• Use Adobe Acrobat Writer to convert applications and forms to electronic forms.
• Create, maintain and update project/office documents utilizing Microsoft Word, Excel and other related software.
• Pleasantly and warmly greet our clients and visitors in person and on all incoming calls.
• Sort and distribute the mail and take Fed Ex packages to the drop box.
• With great detail, update and maintain our CRM/Deltek database.
• Filing of project folders, scanning, and purging of archived project information.

• High School Diploma.
• Excellent Microsoft Office Skills and attention to detail.
• 1-3+ years of Administrative Assistant experience.
• A positive can-do attitude and professionalism.
• Ability to pivot to changing situations and priorities.
• Excited to work with a team but can also excel on your own.

• Pay Range: $18-$25 per hour.
• Additional Benefits: Health, dental, and vision insurance, life insurance, 401(k) match, paid time off, and more.

Equal Opportunity

Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group.