Receptionist​/Administrative Assistant

Receptionist/Administrative Assistant

The Massry Residence assisted living at Daughters of Sarah Senior Community is seeking a Full-Time Administrative Assistant.

The Administrative Assistant is responsible for new admissions management as well as secretarial duties that include scheduling external medical appointments and transportation for residents, and providing backup assistance to the Receptionist/Switchboard.

• Prepares chart including face sheet and admission paperwork
• Prepares door tag
• Ensures keys and pendant are ready

• Welcomes residents, visitors, and other staff to the unit
• Responds to residents and visitor questions
• Answers telephones and directs as appropriate
• Answers call lights as needed for a non-medical need

• Maintains physician visits and renewal of the schedule
• Prints physician's renewal orders

• Schedules outside medical appointments
• Schedules transportation
• Ensures family or staff are scheduled to accompany resident
• Plans for bag meal if necessary
• Facilitates payment, if applicable
• Ensures paperwork is prepared
• Communicates all information to family and staff

• Collects and distributes interdepartmental mail and memos
• Mails out care conference letters
• Photocopies as needed
• Ensures office supplies are available
• Prepares medications for return and credit to pharmacy

• Provides coverage to switchboard per schedule

• Audits resident face sheets in charts
• Audits annual medical evaluations
• Performs other audits as requested

• Upholds resident's Bill of Rights
• Responds kindly and sensitively to all staff, residents and visitors
• Demonstrates good customer service skills to internal and external customers
• Maintains professional and courteous interactions with all co-workers and staff

Normal office; lifting up to 20 lbs as part of office activities.

The ability to read, write, speak and understand English; good communication skills; sound mental and physical health; teamwork; high sensitivity to people, especially older adults; patience, tact and cheerful disposition.

Job Type: Full-time

Pay: $18.50 - $22.50 per hour

Work Location:

In person

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

People with a criminal record are encouraged to apply.