On site Foster Care Administrative Assistant

Description

The Administrative Assistant is responsible for providing administrative support, coordinating, implementing and monitoring all systems to ensure foster care team needs are met in an efficient manner.

• Ordering supplies, upkeep and maintenance of office and office equipment, coordinating petty cash, filing and shredding, photocopying
• Administrative duties including greeting guests, maintaining visitor sign‑in sheet, answering phones, directing and tracking inquiries, distributing paychecks, coordinating mailings, uploading documents to agency intranet, data entry, editing and proofreading documents
• Processing and submitting invoices, calling vendors for information, electronic submission, submitting check requests, submitting expenses to finance
• Researching and registering staff for trainings, assisting with setup for trainings and teambuilding activities, gathering and distributing documentation
• Acting as a liaison with landlords for office space issues and arranging office space for trainings and meetings, coordinating food
• Assisting with hiring paperwork, including hiring packets for prospective applicants and new hire paperwork, arranging and distributing keys to new staff

• Minimum of High School diploma/GED required (prefer bachelor's degree)
• 1+ year of experience preferred; will consider any level of experience
• Administrative, customer service or human services experience a plus but not required
• Must have a valid Driver’s License with acceptable driving history to the Agency
• Ability to work with economically and culturally diverse population
• Excellent written and oral communication skills, including data entry skills

Together for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law.

We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures.

As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

41 CFR 60-1.35(c)